Executive Administrative Assistant

Summary

Join AC Disaster Consulting as an Executive Administrative Assistant! This full-time, remote position offers a competitive salary ($65-75k annually) and excellent benefits. You will manage executive schedules, handle correspondence, and provide administrative support. The role requires strong communication, organizational, and problem-solving skills, along with experience in office administration and executive support. Travel up to 25% is expected. We offer a supportive environment with opportunities for professional development and a commitment to work-life balance.

Requirements

• Ability to effectively and professionally communicate both verbally and written
• Ability to maintain confidentiality with sensitive customers and internal information
• Ability to organize and prioritize daily workload
• Excellent critical thinking, strategic planning, and problem-solving skills
• Highly organized and capable of multi-tasking when necessary
• Self-motivated
• Must be able to meet tight deadlines in a fast-paced, quickly changing environment
• Strong time management and detail-oriented skills
• Strong desire to help people
• Advanced knowledge of Microsoft Office 365, Teams, and SharePoint
• Ability to be flexible in a dynamic environment
• 3+ years of office administration experience
• 1+ years of executive administrative experience
• 5+ years customer service experience
• Must be 18 years of age or older
• Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US
• Must pass company and any applicable client background check and reference check upon offer of employment

Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
• Answer and direct calls to appropriate executives and parties
• Oversee administrative policies within an organization; recommending changes as appropriate
• Read and analyze submissions, letters, agendas, and memos
• Prepare reports and other needed documentation; collect, and analyze information; and assist in preparing presentations
• Develop and utilize historical information; provide retrieval of information
• Record meeting discussions and provide minutes, while assisting in coordination of follow-on assignments and deliverables
• Maintain inventory and office supplies
• Anticipate office needs; evaluate new office products; place and often expedite orders when necessary
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry; and participate in societies relative to the business
• Perform data analysis or other related analyses and research, as needed
• Proficient in Access, MS Word, Excel, and Outlook
• Perform filtering and sorting of data and other functions
• Coordinate finances, expense reports, and assist with budget preparation
• Prepare executive responses to routine memos, letters, or correspondence
• Provide clerical and general office support to other staff in other locations
• Coordinate tasks and responsibilities to other staff members when appropriate
• Interact with clients when appropriate and solve problems
• Report problems to executives when they cannot be resolved for attention
• Perform other duties as assigned

Preferred Qualifications

• Proficiency in Salesforce
• Business operations experience
• Business development experience
• Bachelor’s degree

Benefits

• Medical, Vision, and Dental Insurance
• Short-Term Disability/Voluntary Long-Term Disability
• 401(k) Account with Company Match
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Paid Parental Leave
• Training and Professional Development Opportunities
• Wellness Benefits/Allowance
• Corporate Computer
• Time off to Volunteer
• Cell Phone Allowance