Executive Assistant - Political Engagement Administrator

Summary

Join a dynamic real estate team as a Political Engagement Admin, working fully remotely from the Philippines with an EST schedule. This role requires strong organizational and tech skills, including expertise in Smartsheet and AI tools. You will manage calendars, spreadsheets, and data, supporting the owner with tasks and deadlines. The ideal candidate has 3+ years of administrative experience and excellent communication skills. This forward-thinking organization offers a competitive salary and the opportunity to work with cutting-edge technology.

Requirements

• 3+ years of administrative or executive assistant experience (remote/offshore experience a plus)
• Expert-level proficiency in Smartsheet and spreadsheet tools (Google Sheets, Excel)
• Strong working knowledge of AI tools such as ChatGPT, Notion AI, etc
• Excellent communication and interpersonal skills
• Impeccable organizational skills with an ability to manage multiple priorities
• Self-starter with a proactive mindset and high level of integrity
• Ability to work independently and adjust to changing priorities quickly

Responsibilities

• Maintain and organize the owner’s calendar with precision
• Coordinate meetings across multiple stakeholders and teams
• Anticipate scheduling conflicts and proactively find resolutions
• Ensure reminders, prep materials, and follow-ups are always in place
• Create, update, and maintain organized spreadsheets for tracking contacts, projects, and tasks
• Ensure data integrity and consistent formatting for easy access and analysis
• Utilize Smartsheet to organize workflows, timelines, and task lists
• Build and maintain dashboards, automations, and collaborative tracking systems
• Research and input potential relationships (individuals, organizations, collaborators) relevant to the business
• Track upcoming events, conferences, and opportunities for strategic involvement
• Maintain a living document of networking, partnerships, and outreach efforts
• Use AI tools to assist with summarizing notes, drafting communications, automating workflows, and identifying improvements to existing processes
• Stay up-to-date with AI trends and tools that can support administrative efficiency
• Keep the owner on track with tasks, deadlines, and commitments
• Provide gentle reminders and summaries to ensure nothing falls through the cracks
• Anticipate needs and solve problems before they arise

Preferred Qualifications

• Experience supporting founders, executives, or entrepreneurs
• Familiarity with CRMs, event planning tools, and project management platforms
• Background in startups or fast-paced, collaborative environments