Executive Administrative Professional

Summary

Join 20four7VA as a highly experienced Executive Administrative Professional supporting a growing real estate investment company. This senior-level role demands managing entity compliance, complex document workflows, and multifaceted projects while maintaining professionalism and precision. You will handle confidential information and coordinate with external partners. The position requires strong decision-making skills, tech-savviness, and attention to detail. Responsibilities include document and file management, LLC and entity management, technology and workflow optimization, professional communications, project management, and specialized support. The ideal candidate possesses 3-5+ years of executive administrative experience (real estate or finance preferred) and advanced proficiency in various software tools.

Requirements

• 3–5+ years of executive administrative experience (real estate or finance background preferred)
• Advanced proficiency in Monday.com, Canva, Google Workspace, and CRM tools
• Demonstrated experience in LLC creation, legal compliance, and business entity management
• Excellent communication skills for working with professional stakeholders (banks, legal, insurance)
• Strong project coordination and organizational skills
• High level of discretion and confidentiality in handling sensitive documents
• Immediate responsiveness is required for time-sensitive requests, particularly related to document and file access

Responsibilities

• Maintain and organize online folders and file structures across Google Drive
• Ensure real-time availability of documents during business hours
• Handle and archive closing documents and sensitive files with confidentiality
• Form new LLCs and manage compliance for multiple entities
• Coordinate with legal counsel for filings, renewals, and registered agent tasks
• Maintain accurate and up-to-date corporate records
• Use Monday.com to manage and streamline operational workflows
• Design and update branded materials via Canva
• Oversee CRM platform usage and optimize the database for lead and task tracking
• Serve as the main point of contact for banks, attorneys, insurance providers, and third-party vendors
• Coordinate and schedule inspections (up to $2,000) and facilitate external service provider tasks
• Lead and coordinate complex, multi-phase projects
• Track progress, assign deliverables, and ensure timely execution
• Support collaboration between internal and external stakeholders
• Oversee cost-segregation study coordination
• Prepare documentation for review and signature (e.g., DocuSign, legal documents)
• Assist in coordinating legal filings and financial documentation

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you