Executive Administrator

Summary

Join Vital Farms as a remote Executive Assistant, providing strategic and operational support to the Senior Leadership Team (SLT). You will manage the SLT's calendars, coordinate travel arrangements, prepare expense reports, and plan company events. This role requires strong communication, organizational, and interpersonal skills, along with 5+ years of executive administrative experience supporting multiple C-suite executives. A Bachelor's degree is preferred. The position offers competitive pay and benefits, including medical, dental, vision, paid parental leave, retirement contributions, annual bonuses, and equity grants. Travel is required 10-15% of the time. You will be a key player in ensuring the SLT can focus on top priorities by handling proactive planning and cross-company collaboration.

Requirements

• 5+ years of executive administrative experience supporting multiple C-Suite executives
• Strong interpersonal skills are essential, with a high degree of sensitivity for confidentiality
• Ability to travel 10-15% for company meetings and events, team meetings and onboarding trips
• Excellent verbal and written communication with the ability to effectively tailor messages to the audience (crew up through executives and external stakeholders)
• Ability to organize, prioritize, and manage multiple and varied projects simultaneously and independently under general instructions
• Display excellent computer skills in MS Office programs of Word, Excel, and PowerPoint; with the ability to learn new applications
• Prior experience with Concur or similar travel and expense management system
• Knowledge of proper formats for letters, reports and presentations; proper grammar, spelling, and language usage; ability to produce neat, accurate correspondence and reports
• Must be able to perform duties under stress of short deadlines, plus adapt to changing duties and responsibilities

Responsibilities

• Serve as a trusted partner of the SLT to provide strategic and operational support
• Manage and coordinate the SLTs’ calendars, including scheduling appointments, meetings, and conferences and preparing executives for meetings
• Own and manage the planning for the all-company calendar to support operational and organizational efficiency and promote cross-functional collaboration
• Act as a liaison between the executives and other departments, clients, and stakeholders
• Collaborate with your peer EA and work with the Chief of Staff to create and implement systems that promote efficiency and efficacy in the way SLT and our next-level leaders work together
• Support the management and coordination of limited aspects of board and committee meetings including scheduling prep and review meetings for board materials, updating and coordinating decks, managing pre-reads and any follow-up details as needed
• Support in budget planning and management as requested by the Chief of Staff
• Prepare and distribute meeting agendas, minutes, presentations, and other relevant documents as needed
• Coordinate travel arrangements and accommodations for the executives and visiting guests
• Process expenses and maintain accurate expense reports and budget reconciliation for the SLT
• Plan and coordinate company events, including conferences, and employee recognition events
• Assist with special projects and initiatives as requested by the Chief of Staff or SLT member(s)
• Maintain a high level of confidentiality and professionalism in all interactions

Preferred Qualifications

Bachelors degree preferred

Benefits

• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few)
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1
• Annual bonus and equity grant (subject to business results and company approval)
• Free eggs and butter, along with friends and family discounts
• Fun team SWAG that will make you the talk of the town
• Professional development opportunities and an amazing team dedicated to your growth