Executive Assistant and Operations Coordinator

Summary

Join our client's team as an Executive Assistant & Operations Coordinator and play a critical role in ensuring seamless operations.

Requirements

• Experience: 3+ years in an executive assistant, administrative support, or operations coordinator role
• Tech Savvy: Proficiency in using tools like Google Workspace, Slack, and task management software
• Detail-Oriented: Demonstrated ability to handle multiple tasks with a high level of accuracy and efficiency
• Communication Skills: Strong written and verbal communication skills
• Time Management: Ability to prioritize tasks effectively and manage schedules efficiently
• Language Proficiency: Fluent in English

Responsibilities

• Scheduling & Calendar Management: Efficiently organize meetings, and appointments, and manage schedules to optimize the time of the executive team
• Email & Communication Management: Monitor, prioritize, and respond to emails on behalf of the team. Ensure prompt and accurate communication with clients and internal stakeholders
• Administrative Support & Coordination: Handle ad-hoc tasks such as credit card management, tracking expenses, and other administrative duties as required
• Task Prioritization & Project Coordination: Assist in managing ongoing projects, following up on deadlines, and ensuring timely completion of assigned tasks
• Ad-Hoc Support: Take initiative to identify and resolve issues independently, ensuring the smooth functioning of day-to-day operations