Executive Assistant

Summary

Join a growing real estate and investment firm as their proactive and highly organized Executive Assistant. This fully remote position offers a 9 AM - 5 PM EST schedule. You will provide comprehensive administrative, marketing, and payroll support, requiring strong organizational and communication skills. The role involves managing calendars, coordinating events, handling data entry, and collaborating with various stakeholders. Success hinges on timely task completion, smooth payroll processes, and positive team interactions. This is an excellent opportunity to contribute meaningfully to a forward-thinking company.

Requirements

• 2+ years of experience in an Executive Assistant or similar administrative support role
• Strong organizational and time-management skills, with the ability to handle multiple tasks efficiently
• Highly proficient in Google Workspace, Microsoft Office Suite, and payroll/data entry tools
• Fluent in English, with excellent written and verbal communication skills
• Strong attention to detail with a passion for maintaining organization
• A “people’s person” with a positive attitude and energy that inspires collaboration
• Comfortable working independently and taking the initiative to solve problems
• A proactive, self-motivated individual who thrives in a dynamic environment
• Ability to maintain a calm and professional demeanor in high-pressure situations
• Strong interpersonal skills and the ability to manage relationships with stakeholders at all levels
• Timely completion of administrative tasks and support for marketing campaigns
• Smooth payroll processes with accurate data entry and on-time execution
• Efficient and organized management of calendars, inboxes, and logistical tasks
• Positive feedback from team members and stakeholders regarding communication and collaboration
• Contribution to team innovation and process improvements

Responsibilities

• Provide general administrative support, including scheduling and managing calendars, booking travel, and organizing meetings
• Coordinate logistics for internal and external events, ensuring all necessary resources and details are in place
• Handle inbox management, prioritizing emails and responding promptly
• Draft synopses and work with marketing data to generate insights and suggestions for campaigns
• Collaborate with the marketing team to come up with creative ideas and help implement them
• Analyze marketing data and provide actionable suggestions to optimize strategies and improve results
• Assist with payroll management, ensuring all numbers are accurate and processed on time
• Handle data entry related to payroll and other financial tasks
• Manage CRM data and ensure all relevant information is accurately updated and maintained
• Assist in organizing and tracking key deliverables across departments
• Act as a liaison for various stakeholders, providing timely communication and ensuring smooth operations
• Be a reliable team player who works well with colleagues across departments
• Maintain excellent relationships with internal and external stakeholders through consistent communication and follow-up
• Bring your own ideas to the table and contribute proactively to team discussions
• Continuously look for ways to improve internal processes and workflows
• Be comfortable working independently while ensuring all tasks and deliverables are met

Preferred Qualifications

• Familiarity with CRM systems and data management is preferable
• Previous experience in marketing support is a plus

Benefits

Fully-Remote (Work from Home)