Executive Operations Manager

Summary

Join Greenhouse as an Executive Operations Manager based in the Eastern Time Zone and report directly to the Chief People Officer. You will partner with multiple members of the Executive Leadership Team (ELT), aligning strategic priorities with daily execution, leading special projects, and ensuring seamless coordination. This role requires an entrepreneurial spirit, proactive partnership, adaptability, and meticulous attention to detail. You will manage the ELT's operating rhythm, proactively manage executive calendars and communications, plan and execute leadership events, coordinate travel, and act as a trusted liaison. The ideal candidate will have 5+ years of experience supporting senior executives and 1+ year managing scheduling for boards or committees. Greenhouse offers a variety of benefits, including medical, dental, and vision insurance, life insurance, mental health resources, financial wellness benefits, paid parental leave, short-term and long-term disability coverage, a 401(k) plan, paid holidays, and paid sick leave.

Requirements

• 5+ years of demonstrated experience supporting multiple senior executives with a high standard of professionalism and discretion
• 1+ years of experience managing scheduling or logistics for boards or committees
• Experience with high-volume scheduling and coordination-based work
• Experience planning and executing in-person leadership events, such as executive offsites, board-level meetings, or customer-facing events
• Strong track record of calendar management, meeting coordination, and event planning
• Experience managing executive offsites, customer dinners, and leadership events
• Proficiency in GSuite (Slides, Docs, Calendar), Zoom, and Slack
• Accurate expense management
• Sharp time management and prioritization skills with a strong sense of urgency
• Excellent discretion, judgment, and emotional intelligence
• Grace under pressure and the ability to adapt in real time
• Applicants must be currently authorized to work in the United States on a full-time basis

Responsibilities

• Represent the ELT with professionalism in interactions with internal and external stakeholders, including customers, vendors, and staff
• Manage the ELT’s operating rhythm: facilitate meeting agendas, schedule and coordinate executive offsites, and ensure strong follow-through on shared goals
• Proactively manage executive calendars and communications (including email, if requested), always looking ahead to optimize time and focus
• Plan and execute leadership events (e.g., executive offsites, board-level meetings, customer dinners)
• Coordinate complex domestic and international travel, including detailed itineraries and timely expense reporting
• Act as a trusted liaison, making operational decisions, gathering key information, and driving forward cross-functional initiatives
• Identify and implement process improvements that enhance efficiency and clarity for the ELT
• Uphold the highest standards of integrity, discretion, and follow-through

Preferred Qualifications

Your own unique talents! Your background has given you a unique perspective and set of transferable skills that aren't always in alignment with a given role - but those are qualities we value at Greenhouse

Benefits

• Medical, dental, and vision insurance
• Basic life insurance
• Mental health resources
• Financial wellness benefits
• A fully paid parental leave program
• Short-term and long-term disability coverage
• A 401(k) plan and company match
• Up to 13 scheduled paid holidays and up to 80 hours of paid sick leave
• Up to 20-25 days of paid vacation time, depending on tenure
• Flexible time off (FTO)