Executive Assistant

Summary

Join Chronos Agency as a proactive Executive Assistant to support the CEO and COO. You will manage their calendars, emails, and travel arrangements, prepare meetings and presentations, handle reimbursements and payments, and assist with company events and special projects. This fast-paced role requires strong organizational skills, attention to detail, and excellent communication. You must be a detail-obsessed multitasker who thrives in high-pressure environments. The ideal candidate has 4+ years of experience supporting C-suite executives. This is a full-time remote position.

Requirements

• You have spent 4+ years making C-suite chaos look easy - supporting execs with grace, speed and structure
• Thrived in startups or high-speed environments ? Even better - you know how to stay cool under pressure
• You have got a friendly, can-do attitude that helps you work smoothly with everyone - from interns to clients
• Your communication game is strong - polished emails, clear updates and confident calls are your thing
• You are a detail-obsessed multitasker , juggling priorities like a seasoned pro
• Quick on your feet and full of solutions - you anticipate needs before they are spoken
• You handle the unexpected like a ninja - adaptable, resourceful and always composed
• And above all, you carry yourself with discretion, professionalism and trustworthiness at all times

Responsibilities

• Be the gatekeeper and time wizard - own the CEO & COO’s calendars, schedule meetings like a pro and make sure no double bookings sneak through
• Manage all incoming emails and messages - filter the noise, flag the important stuff and keep the CEO & COO focused on what matters
• Review contracts, NDAs and legal docs with a sharp eye - proof, polish and prep for approval
• Be the meeting MVP - prep agendas, take minutes, compile research and make presentations shine
• Plan travel like a logistics boss - flights, hotels, visas, itineraries.. the works
• Handle monthly claim reimbursements with accuracy and efficiency
• Manage vendor payments and keep things running smoothly
• Take charge of the company credit cards (yes, both of them!)
• Assist with monthly company tax payments - no deadline slips on your watch
• Jump into company-wide event planning when needed - from behind the scenes to full execution
• Take on special projects and tasks as assigned - you’re the person the CEO & COO trust to get it done

Benefits

• Full-time remote work setting
• Paid Time Off (30 days annually)
• Observance of public holidays
• Internet Allowance
• Health and Wellness Allowance
• Technology Benefit
• Maternity and Paternity Benefit
• Loyalty Rewards
• Performance-based Incentives and Bonuses
• Outcome-focused Environment