Executive Assistant

Summary

Join Believe as an Executive Assistant and provide comprehensive support to the Managing Directors of ROW and Eastern Europe. Manage complex calendars, organize meetings and travel arrangements, prepare presentations and reports, and act as a liaison for visitors. Develop and execute external communication projects, support business activities through written documentation, and assist with internal tools and resources. The role requires strong organizational, communication, and interpersonal skills, along with proficiency in Microsoft Office Suite. Believe offers a remote work policy, a well-being program, and access to a digital mental health platform. The company fosters a diverse and inclusive work environment and provides opportunities for professional development.

Requirements

• Min 5-years of relevant experience as an Executive Assistant
• Fluent English , russian appreciated
• Ability to maintain a high level of accuracy in preparing and entering information
• Excellent written and verbal communication skills
• Good at multitasking and confident in project management
• Skilled in the use of Microsoft Office products (Word, Excel. PowerPoint, etc)
• Excellent stress management and time management skills
• Ability to maintain strict confidentiality in performing duties
• A team player with good interpersonal skills
• Meticulous, organized, proactive and detailed-oriented

Responsibilities

• Managing and coordinating complex calendars and organising meetings and appointments for regional managing directors
• Organization of meetings including the preparation of reports, minutes and follow-up of actions
• Preparation of presentation documents for working committees
• Organization and collecting essential information for necessary update with any needs
• Organizing seminars, events and conferences locally and internationally
• Monitoring of various transversal projects
• Organization of travels (transport, accommodation, schedule)
• Acts as the liaison for all visitors coming from other Believe entities worldwide
• Development and preparation of external communication projects (social media, LinkedIn), as well as occasional support in participating in music industry events
• Writting notes, reports, summaries and other written documentation to support on business activity
• Build up visuals & designed presentations if needed ( via standards tools)
• Support in accessing to internal tools and resources within the backoffice system

Benefits

• Remote working policy
• A well-being program
• Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist