Executive Assistant

Summary

Join Coalesce as an Executive Assistant and provide high-level support to the CEO and executive leadership team. With at least 5 years of experience, you will manage schedules, coordinate meetings, handle correspondence, and organize travel. You will also manage projects, handle confidential information, and oversee daily office operations. Strong organizational skills, communication skills, and proficiency in Microsoft Office Suite are essential. The role requires a proactive approach and the ability to work independently and collaboratively. Coalesce is a fully remote, culture-first company offering a comprehensive benefits package.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or similar role supporting senior leadership
• Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
• Strong written and verbal communication skills, with the ability to interact with stakeholders at all levels
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• Strong attention to detail and ability to maintain a high level of accuracy in all tasks
• Proven ability to handle confidential information with discretion and professionalism
• Ability to work independently, as well as collaboratively in a team setting
• Excellent problem-solving skills and a proactive approach to addressing challenges
• A positive, professional attitude with the ability to remain calm under pressure

Responsibilities

• Provide high-level administrative support to the CEO and executive team, including managing schedules, coordinating meetings, and handling correspondence
• Effectively manage and prioritize calendars, ensuring alignment with executive priorities, and handle any scheduling conflicts
• Serve as a liaison between the executive team and internal/external stakeholders, maintaining clear communication and professionalism at all times
• Organize travel arrangements including flights, accommodations, itineraries, and transportation for executives
• Prepare and edit reports, presentations, and other documents as needed. Ensure documents are accurate, complete, and delivered in a timely manner
• Assist with the coordination and management of various projects, including tracking deadlines, organizing resources, and ensuring project milestones are met
• Handle sensitive and confidential information with the utmost discretion and integrity
• Oversee day-to-day office operations, ensuring that executives have the necessary tools and resources to succeed

Preferred Qualifications

Bachelor's degree or equivalent experience in a related field

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life, AD&D, and Disability Insurance
• Unlimited Paid Time off
• Paid Sick Time
• Equity
• Internet Reimbursement
• WFH Office Set-Up Reimbursement
• 401(k) retirement plan
• Company Annual Leave between December 26- January 2