Executive Assistant

Summary

Join Coastline Equity as an Executive Assistant to the Senior Property Manager and play a pivotal role in managing a portfolio of properties. This position requires an organized, proactive individual with excellent customer service skills. You will provide critical support to the Senior Property Manager, ensuring efficient operations and effective project execution. Responsibilities include managing tenant and vendor relations, overseeing the property portfolio, and managing projects and workflows. This remote opportunity offers a chance to contribute to a dynamic team and directly impact company success and tenant satisfaction. Only applicants from the Philippines will be considered.

Requirements

• Advanced English is required
• Proficiency in MS Office and Outlook
• Only applicants from the Philippines will be considered

Responsibilities

• Maintain positive relationships with tenants, vendors, and stakeholders through effective communication and exceptional customer service
• Assist the Senior Property Manager in managing the portfolio holistically, ensuring all properties meet company and client standards
• Help prioritize, track, and complete major projects, ensure inspections our on schedule, while adhering to company deadlines
• Monitor project progress, track work orders, and ensure timely closure of all tasks
• Manage the Senior Property Manager’s calendar, scheduling meetings, inspections, and other key activities
• Ensure delinquency calls, reports, and routine audits are completed, and communication flows seamlessly across teams
• Monitor processes to ensure compliance and completion, identifying and addressing any gaps proactively
• Actively support the Senior Property Manager in reviewing portfolio-wide performance and implementing continuous improvements
• Utilize the AppFolio platform for property management tasks, ensuring smooth operation of day-to-day duties

Preferred Qualifications

• A candidate who embraces challenges, sees opportunities for improvement, and is excited to contribute to the company’s overall growth and success
• The ability to handle stressful situations, emergencies, and tenant concerns with a positive, solution-oriented approach
• A mindset that views challenges as opportunities to improve processes and deliver better results
• A strong focus on communication, especially through phone calls, is critical
• A self-starter with a strong work ethic who can juggle multiple tasks and prioritize effectively
• The ideal candidate is tech-savvy, with a strong ability to learn and adapt to new software
• Strong organizational and time management skills with the ability to handle multiple priorities effectively
• Exceptional communication skills, both written and verbal
• A collaborative mindset with a passion for providing excellent service

Benefits

• Pay rate: $6 - $8 hourly
• Completely remote opportunity
• Excellent Workplace Culture