Executive Assistant

Summary

Join Swimline, a world leader in pool products, as an Executive Assistant providing support to two senior leaders. This role goes beyond traditional administrative tasks, focusing on data analysis, operational efficiency, and process improvement. You will track and manage data from various sources, create reports and dashboards, conduct market research, and assist with automation. The ideal candidate possesses advanced Excel skills, experience with digital tools, and a proactive, process-oriented mindset. Opportunities for growth and professional development are offered. Swimline is a family company that prioritizes its employees and customers.

Requirements

• At least 2 years of relevant experience in an EA, operations, or data-driven admin role
• Advanced Excel skills are essential—you should be confident in data analysis, pivot tables, and formula-based reporting
• Strong proficiency in digital tools including Google Search, Amazon, Shopify, Outlook, Teams, and Microsoft Word
• A proactive, process-oriented mindset with a high degree of ownership and organizational rigor
• Ability to manage multiple projects with excellent attention to detail and follow-through
• Strong communication skills—written and verbal—with the ability to interact professionally with internal teams and external partners

Responsibilities

• Serve as a right-hand support to two executives across day-to-day priorities involving data, operations, and process improvement
• Track and manage data from various sources, including Amazon, Shopify, and internal systems, to generate insights and business reports
• Create and maintain Excel-based reports and dashboards with accuracy—must be comfortable manipulating columns, formulas, and large data sets
• Enter data into pre-designed templates to support sales, marketing, and inventory dashboards
• Conduct online research for product and pricing analysis—including MAP monitoring, competitor tracking, and industry trends
• Draft and document Standard Operating Procedures (SOPs) in Word to standardize workflows across teams
• Support automation of recurring tasks—experience with AI automation tools (e.g., Zapier, ChatGPT, Notion AI, etc.) is a strong plus
• Assist with executive calendar management, scheduling, and coordination of meetings
• Occasionally support marketing teams with content uploads (images, basic SEO) on websites or social media
• Participate in candidate research and assist with interviews as needed for recruitment efforts

Preferred Qualifications

Experience with AI tools or automation software is a big advantage

Benefits

• Competitive salary
• Opportunities for growth and advancement within the company
• Ongoing professional development and training opportunities