Executive Assistant

Summary

Join HackerOne as a full-time Executive Assistant, supporting the CEO and other executive team members in a fast-paced, remote environment based in the Washington, D.C. metropolitan area. This role requires strong organizational and communication skills, experience in executive support, and proficiency in various software applications. You will manage complex calendars, coordinate travel, prepare expense reports, and plan events. Occasional in-person work in D.C. is required. HackerOne offers a competitive salary, equity, and a comprehensive benefits package.

Requirements

• 3-5 years of Administrative Assistant or Executive Assistant experience required
• Completed AA required, BA preferred
• Maintain professionalism and strict confidentiality at all times
• Outstanding communicator

Responsibilities

• Be the primary support for 3-4 members of our executive team members with some support for our CEO as needed
• Heavy calendar management using Google calendar in a rapid and ever-changing environment
• Coordinate both internal and external conference calls, meetings, and events
• Set up travel and accommodations
• Prepare, correct and approve monthly expense reports using Workday
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making adjustments to plans
• Serve as the face of HackerOne on behalf of your executives and help them build great relationships with internal stakeholders and external contacts
• Plan and execute on-site and off-site meetings, dinners, and events for the team

Preferred Qualifications

• Proactively thinks ahead and diminishes roadblocks
• Extremely organized
• Detail oriented and results-driven producer
• Fast learner who searches for answers and doesn’t need to be told them
• A strong sense of urgency
• Strong technical skills: Google calendar, Google suite, Outlook, Powerpoint, Expensify, Salesforce, Workday
• A passion for helping people and solving problems
• Event management, hospitality, office management, or customer service experience preferred, but not required

Benefits

• Health (medical, vision, dental), life, and disability insurance
• Equity stock options
• Retirement plans
• Paid public holidays and unlimited PTO
• Paid maternity and parental leave
• Leaves of absence (including caregiver leave and leave under CO's Healthy Families and Workplaces Act)
• Employee Assistance Program
• Flexible Work Stipend