Senior Executive Assistant

Summary

Join Instructure as an experienced Executive Assistant to our Chief Growth Officer, working remotely. This role offers core EA services and strong program management support, ensuring efficient departmental functioning. You will manage calendars, travel, events, and meetings, prepare reports, and coordinate across divisional leaders. The ideal candidate is highly organized, detail-oriented, and proficient in Google Suite. Success involves anticipating needs, building strong relationships, and becoming a key driver of business meetings. The salary range is $80,000 - $100,000 annually.

Requirements

• You are open, honest, and highly collaborative
• You can keep track of many workstreams without losing a beat
• You are detail-oriented and use sound judgment
• You express yourself clearly in written and spoken English
• You are committed to a diverse and inclusive workplace
• You are fully proficient with the ins and outs of Google Suite: Mail, Calendar, Docs, Slides, and Sheets
• You are digitally savvy and able to keep up with high demand

Responsibilities

• Proactively maintain calendars and prioritize executive’s time
• Protect schedules from low-priority interruptions – intervene when necessary
• Process incoming emails & respond when necessary
• Attend meetings, take notes, take action items, and follow up on assignments
• Arrange and coordinate meetings & events
• Set agendas and create content for those meetings
• Manage and book travel arrangements & process expense reports
• Prepare various reports and summaries
• Be a central point for coordination across divisional leaders
• Manage various projects, coordinating with various teams and customers

Preferred Qualifications

• Some experience in the tech industry is preferred
• You are proactive and take initiative when necessary
• You can work with team leaders to create and produce organized content for meetings
• You are confident in setting agendas on an executive level
• Willingness to travel for work events both domestically and internationally as needed

Benefits

$80,000 - $100,000 a year