Executive Assistant

Summary

Join Panoptyc, a rapidly growing, fully remote company revolutionizing loss prevention, as a highly organized and proactive Executive Assistant to the CEO. This critical role ensures seamless communication, efficient task management, and optimal use of the CEO's time. You will provide core executive support, manage the CEO's calendar and communications, and proactively track and manage action items. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and possesses excellent communication skills. This full-time position offers competitive salary and benefits, full remote work flexibility, and the opportunity to work closely with executive leadership. The position requires adherence to a set schedule during U.S. Eastern Time zone hours.

Requirements

• Maintain accurate records, proofread documents, and ensure consistency
• Anticipate needs, address issues swiftly, and maintain professionalism under pressure
• Effectively prioritize and handle multiple tasks while meeting deadlines
• Handle confidential information with the utmost professionalism
• Adhere to a set schedule to ensure consistent support
• Demonstrate dedication to excellence and a high standard of performance

Responsibilities

• Attend all CEO calls, providing real-time support and ensuring seamless communication
• Document key decisions, action items, and follow-ups with meticulous call notes
• Anticipate the CEO's needs during calls and respond swiftly and accurately
• Track and manage all CEO action items, ensuring timely completion and follow-up
• Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks
• Maintain a robust system for tracking and reporting the status of ongoing projects
• Draft and manage all CEO correspondence, including emails, letters, and reports
• Manage and curate the CEO's LinkedIn presence, including responding to messages and drafting posts
• Ensure all communication maintains a professional tone and adheres to high U.S. English standards
• Maintain and oversee the CEO’s complex calendar, scheduling meetings and travel arrangements
• Resolve scheduling conflicts efficiently, ensuring optimal time management
• Provide timely reminders and updates for upcoming appointments and deadlines

Preferred Qualifications

• Assist in creating presentations and reports
• Contribute to operational tasks and projects as needed

Benefits

• Competitive salary and benefits
• Full remote work flexibility with a dynamic, global team
• Opportunity to work closely with executive leadership and drive business impact