Executive Assistant

Summary

Join Panoptyc, a company revolutionizing loss prevention in retail, as a remote Executive Assistant to our CEO. This role is crucial for ensuring smooth communication, efficient task management, and optimal use of the CEO's time. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and possesses excellent communication skills. You will be responsible for attending CEO calls, documenting key decisions, managing the CEO's calendar, and ensuring timely completion of action items. This position requires exceptional attention to detail, strong time management skills, and a commitment to specific work hours.

Requirements

• Exceptional Attention to Detail: Maintain accurate records, proofread documents, and ensure consistency
• Proactive & Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure
• Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines
• High Level of Responsibility & Discretion: Handle confidential information with the utmost professionalism
• Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support
• Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance

Responsibilities

• Attend all CEO calls, providing real-time support and ensuring seamless communication
• Document key decisions, action items, and follow-ups with meticulous call notes
• Anticipate the CEO's needs during calls and respond swiftly and accurately
• Track and manage all CEO action items, ensuring timely completion and follow-up
• Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks
• Maintain a robust system for tracking and reporting the status of ongoing projects
• Draft and manage all CEO correspondence, including emails, letters, and reports
• Manage and curate the CEO's LinkedIn presence, including responding to messages and drafting posts
• Ensure all communication maintains a professional tone and adheres to high U.S. English standards
• Maintain and oversee the CEO’s complex calendar, scheduling meetings and travel arrangements
• Resolve scheduling conflicts efficiently, ensuring optimal time management
• Provide timely reminders and updates for upcoming appointments and deadlines

Preferred Qualifications

• Basic Design Skills: Assist in creating presentations and reports
• Operational Support: Contribute to operational tasks and projects as needed

Benefits

• Competitive salary and benefits
• Be part of a rapidly growing team reshaping retail security
• Full remote work flexibility with a dynamic, global team
• Opportunity to work closely with executive leadership and drive business impact