Executive Assistant

Summary

Join RemoFirst, a rapidly growing company revolutionizing the talent acquisition industry, as an Executive Assistant! You will provide comprehensive administrative support to the executive team, managing calendars, communications, and travel arrangements. This role requires strong organizational and communication skills, proficiency in Google Suite, and experience in a similar role. RemoFirst offers a dynamic startup environment, competitive compensation, 100% remote work, and the opportunity to contribute to a market-leading company. We value a culture of respect, kindness, and diversity. Apply today to join our team!

Requirements

• Have work experience as an Executive Assistant, Personal Assistant or similar role
• Possess excellent Google Suite knowledge
• Have outstanding organizational and time management skills
• Be familiar with office gadgets and applications (e.g. e-calendars and copy machines)
• Have excellent verbal and written communication skills
• Maintain discretion and confidentiality
• Have a High School degree
• Have advanced English skills

Responsibilities

• Screen and prioritize emails, respond on behalf of the executive, and organize email folders
• Schedule and manage appointments, meetings, and events, often across multiple time zones
• Create, edit, and format documents, presentations, and reports
• Conduct research and compile information for reports, presentations, and decision-making
• Identify opportunities to improve efficiency and streamline administrative processes
• Handle incoming and outgoing communications, including calls, emails, and other messages
• Organize and set up virtual meetings, including preparing agendas, distributing meeting materials, and taking minutes
• Act as a point of contact between the executive and internal/external stakeholders
• Manage personal appointments and tasks for the executive
• Assist in the management and tracking of projects, ensuring deadlines are met
• Coordinate tasks and assignments for the executive
• Prepare and deliver progress reports on various projects and initiatives
• Coordinate travel plans, including booking flights, accommodation, and transportation
• Prepare and organize necessary travel documents and itineraries
• Track and manage expenses, prepare expense reports, and ensure timely reimbursement
• Assist with budget preparation and monitoring
• Manage personal appointments and tasks for the executive
• Handle sensitive information with discretion and maintain confidentiality
• Perform other duties as required by the executive

Preferred Qualifications

Have a PA diploma or certification

Benefits

• Competitive compensation
• Work equipment
• 100% remote work
• PTO regulated by local statutory