Executive Assistant

Summary

Join Sure, a leading insurtech company, as an Executive Assistant to the CEO. This role, based in Dallas, is remote-first and requires a proactive, detail-oriented individual with strong project management skills and 7+ years of executive assistant experience. You will manage complex calendars, coordinate domestic and international travel, handle high-level inquiries, and perform various administrative duties. The ideal candidate is tech-savvy, comfortable with database management, and possesses excellent problem-solving skills. Sure offers a competitive benefits package including unlimited PTO, mental health resources, a WFH stipend, comprehensive health insurance, equity, 401k, and generous parental leave.

Requirements

• 7+ years of Executive Assistant experience
• Career Executive Assistant
• Must have extensive experience with calendar management and call coordination
• Experience in arranging business travel and preparing travel itineraries
• Must be comfortable with database entry and management
• Demonstrates an eager, can-do attitude willing and wanting to learn and take on projects as needed in a dynamic environment
• Ability to manage time and priorities in a deadline-driven, fast paced and ever-changing environment
• Excellent problem-solving capabilities with timely resolution demonstrating an awareness of knowing when to elevate concerns or issues
• Must take pride in work, with keen sense of quality control and attention to detail
• Must be tech savvy
• Ability to independently and proactively assist when needed
• Good written and research skills
• Ability to maintain confidentiality
• Experience processing expense reports for multiple teams
• Proficient in Google Suite (Docs, Sheets, Slides) or Microsoft Office (PowerPoint, Excel, Word)

Responsibilities

• Provide high-level administrative and personal assistant support to the company CEO
• Manage complex and ever-changing calendars including event organization, complex travel itineraries, conferences, board meetings, conference calls, external/internal meetings and appointments
• Coordinate all aspects of domestic and international business travel (air, ground, and lodging), including preparing electronic travel itineraries, registering professionals for conferences and networking events in a timely manner
• Make calls and schedule meetings while coordinating with client EAs
• Submit expenses to finance team
• Heavy collaboration with Executive Assistants arranging travel, meetings and office management
• Perform routine administrative and logistical duties such as email correspondence, electronic filing, presentations, etc. in a timely manner
• Complete business and personal related errands
• Active role in special projects and additional assignments
• Handle high-level inquiries quickly, proactively, and follow through on tasks to successful completion, often with deadline pressure

Preferred Qualifications

• Historical office management skills
• Experienced with modern productivity tools
• History of management of 1-2 administrative team members
• Project management capabilities

Benefits

• Unlimited PTO… no really, we want you to take it!
• Mental Health Breaks - company provided meditation app and a weekly wellness hour
• WFH stipend to help you work your best while being remote
• Countless Medical, Dental and Vision plans … we are an insurtech company after all!
• Equity and 401K
• Generous parental leave