Executive Assistant

Summary

Join our team as an Executive Assistant with Asana Proficiency and provide proactive and seamless support to senior leadership across multiple functional areas. This remote role requires exceptional attention to detail, complex scheduling management, and a proactive approach to dynamic priorities. You will manage calendars, coordinate meetings, handle communications, plan travel, and provide administrative support. This position requires proficiency in Asana, experience with Mac operating systems, and a minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role. We offer competitive benefits including health insurance, performance incentives, job security, paid training, an inclusive culture, upskilling opportunities, 100% work-from-home flexibility, a supportive team, career growth opportunities, a fun work environment, holiday and overtime pay, and a salary package of up to Php 75,000 for candidates with 3-5 years of experience.

Requirements

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
• Experience working on a Mac operating system is required
• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Responsibilities

• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses
• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
• Handle confidential information with discretion and professionalism
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects
• Collaborate with other administrative professionals to ensure smooth operations across functional areas

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay