Executive Assistant to CEO and COO

Summary

Join Neolytix, a leading healthcare services company, as an Executive Assistant providing comprehensive support to the CEO and COO. You will manage their calendars, serve as a liaison with staff and stakeholders, prepare financial and operational reports, and handle various administrative tasks. This pivotal role requires strong organizational and communication skills, attention to detail, and the ability to handle confidential information. The ideal candidate will have 2+ years of relevant experience and proficiency in Microsoft Excel and PowerPoint. Neolytix offers a competitive salary, HMO, paid time off, professional development opportunities, performance bonuses, and a remote/hybrid work setup.

Requirements

• 2+ years of relevant work experience
• User ins MS Excel – Formulas, Pivot tables
• Excellent presentation preparation skills in Powerpoint
• Fast Learner
• Above average fluency in English
• Excellent business writing skills
• Outstanding organizational and time management skills
• Discretion and confidentiality
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Works US Central Hours

Responsibilities

• Manage CEO's & COO;s Calendar: Schedule meetings, appointments, and travel arrangements
• Liaison: Serve as the primary contact between the CEO & COO and staff, stakeholders, and external partners
• Financial & Operational Reporting: Prepare strategic plans, budgets, and variance reports on operational and financial performance
• Document Preparation: Draft and edit correspondence, communications, presentations, and other documents for the CEO & COO
• Meeting Management: Organize and attend meetings, take minutes, and ensure action items are communicated and followed up
• Reporting: Collect and analyze information to prepare various reports
• Research & Analysis: Research products, applications, markets, and vendors, then present detailed analyses
• Procurement: Obtain quotes for company applications and/or services
• Confidentiality: Handle sensitive information with discretion and integrity
• Project Coordination: Oversee special projects for the CEO & COO, ensuring deadlines are met
• Board Meeting Support: Assist with preparations for board and executive sessions, including documents and logistics
• Communication Prioritization: Manage incoming communications, prioritizing based on urgency and relevance to the CEO's & COO's agenda
• General Administrative Support: Provide filing, copying, and expense report management for the CEO & COO
• Task Follow-up: Follow up with colleagues within the organization to ensure task completion
• Proactive Task Management: Organize and update task trackers before meetings

Benefits

• Salary Range: 30,000 - 45,000 PHP
• HMO
• Paid Time Offs
• Professional development opportunities
• Performance bonuses
• Fixed Weekends Off
• Work Timings: Mondays to Fridays
• 6:00 PM to 4:00 AM Philippine Time
• Remote/Hybrid Set Up (at least 1-2x/week in the office only)