Executive Assistant

Summary

Join Wing and redefine the future of work! We are seeking a remote Executive Assistant with construction industry experience to manage executive calendars, prepare correspondence, handle confidential information, and coordinate communication. This role requires strong organizational skills, excellent communication, and proficiency in MS Office Suite. The ideal candidate will have at least 3 years of experience as an Executive Assistant to C-levels. We offer competitive benefits including health insurance, performance incentives, paid training, and a 100% work-from-home opportunity.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• At least 3 years of experience as an executive assistant or in a similar administrative role
• Strong organizational and time-management skills
• Excellent English communication skills: Reading : High proficiency for reviewing detailed documents. Writing : High proficiency for drafting professional correspondence. Speaking : Clear and professional communication with clients and team members
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software
• Ability to work independently and handle multiple tasks with a high degree of accuracy
• High attention to detail and problem-solving skills
• Tech-savvy with knowledge of cloud-based systems and virtual communication tools
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Responsibilities

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, reports, and presentations specific to construction projects
• Handle confidential information with discretion, ensuring compliance with industry regulations
• Assist in organizing and maintaining project documentation, contracts, and permits
• Coordinate communication between executives, clients, subcontractors, and on-site teams
• Monitor project timelines and deliverables, providing updates to executives as needed
• Conduct research related to construction materials, vendors, and industry best practices
• Manage expense reports and assist in budget tracking for construction projects
• Organize and maintain the executive’s filing system, both electronic and physical
• Perform general administrative tasks to support the executive team

Preferred Qualifications

• Bachelor’s degree in Business Administration or related field
• Familiarity with the construction industry and its operations

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay