Executive Assistant VA

Summary

Join 20four7VA as a CPT-8805 Executive Assistant VA and provide comprehensive administrative support to C-level executives. Responsibilities include managing schedules, Google Workspace, client onboarding documentation, and social media engagement. You will also handle email communications, lead generation, and reporting. This role requires experience in executive assistance or a related field, proficiency in Google Workspace, and excellent communication skills. Preferred skills include strong organization, multitasking abilities, and effective time management. 20four7VA offers competitive rates, weekly payments, paid time off, and various professional development opportunities.

Requirements

• Previous experience in an executive assistant, business admin, or operations support role
• Strong organizational skills and ability to manage multiple systems at once
• Proficiency in Google Workspace (Drive, Calendar, Gmail)
• High attention to detail and confidentiality
• Excellent English communication (written and spoken)
• Comfortable with using templates and working within a CRM (Go High Level is a plus)

Responsibilities

• Provide administrative support to C-level executives (Inbox, Scheduling, Docs, etc.)
• Organize and maintain Google Drive with clear folder structures and consistent naming conventions
• Oversee Google Calendar, including scheduling, rescheduling, and sending timely reminders
• Manage client onboarding documentation (contracts, intake forms, SOPs, trackers)
• Monitor and respond to email communications, including templated follow-ups and filtering high-priority messages
• Serve as an appointment setter for incoming leads and client touchpoints
• Conduct light social media engagement (commenting, responding to DMs, monitoring posts)
• Schedule and post prepared content across social platforms
• Track lead engagement and flag potential client interest
• Route inbound calls or DMs and ensure follow-up is logged properly
• Provide weekly summaries of key activities and client interactions

Preferred Qualifications

• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you