Key Account Support Specialist

Summary

Join Ramboll's Data Center team as a Key Account Support Specialist! This role provides administrative support to project teams, assisting with proposal preparation, client deliverables, and project management tasks. You will collaborate with engineers and scientists on complex projects, manage procurement portals, and maintain vendor relationships. The ideal candidate has 6+ years of relevant administrative experience, excels in fast-paced environments, and can manage multiple projects simultaneously. The position is preferably located in Seattle, WA, but remote work from other locations (Vancouver, WA; Portland, OR; Denver, CO; Arlington, VA; or Atlanta, GA) may be considered. Ramboll offers a competitive salary and benefits package, along with opportunities for career development.

Requirements

• Proven experience providing administrative support excellence in a relevant industry setting (consulting, legal, civil engineering, government, academic)
• 6+ years of relevant administrative support experience
• Demonstrated experience working with large (>15 individuals) teams, based in multiple locations
• Experience in a fast-paced, deadline oriented field, requiring independent motivation and team collaboration to meet competing priorities
• Experience with managing other administrative support professionals to achieve consistent, high quality, and on-time deliverables

Responsibilities

• Providing administrative support to Data Center Key Account teams during the project lifecycle (qualification; proposal; execution; final delivery). Duties would include overseeing the formatting and technical editing of proposals and large reports (Microsoft Word; Adobe Acrobat), compilation of client-ready deliverables
• Assist Project Owners and Project Managers, and the Business Finance team to establish new project setups/maintain procurement portals, manage MSA/Work Orders, develop reporting templates, process vendor subcontracts (e.g., using templates to onboard new vendors, obtain necessary Health and Safety documentation, track contract edits and revisions, collaborate with Ramboll Legal, maintain vendor insurance documentation)
• Collaboration with technical teams during the course of project work to assist with various administrative tasks, including meeting scheduling, creating and tracking proposal and project milestones/submittal deadlines, recording/preparing meeting minutes and documenting action items, development of presentation materials (based on input from technical team leads)
• Compile, develop, and maintain Key Account templates (proposals, team resumés, presentation materials, report deliverables)
• Work on multiple projects and tasks simultaneously and meet high-quality standards on project deliverables

Benefits

• Commitment to your career development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company