Executive Coordinator

Summary

Join Lucid Software, a leader in visual collaboration, as a highly organized and proactive Executive Coordinator. You will manage complex scheduling for multiple Vice Presidents, ensuring efficient calendar management, meeting coordination, and logistics. This role requires prioritizing effectively, resolving conflicts proactively, and thriving in a fast-paced environment. Lucid offers a hybrid workplace, allowing for remote work options. The ideal candidate is skilled in managing multiple calendars and priorities, proficient in communication, and adept at resolving scheduling conflicts. The position demands excellent service, discretion, and teamwork.

Requirements

• Skilled at managing multiple calendars and priorities efficiently
• Ensures accurate scheduling with all relevant factors (timing, location) considered
• Proficient in communicating clearly with clients, teams, and executives to coordinate schedules and provide timely updates
• Identifies scheduling conflicts and resolves them efficiently, ensuring minimal disruptions
• Proficient in G Suite and scheduling tools
• Consistently reliable in managing deadlines, maintaining punctuality, and ensuring tasks are completed quickly
• Comfortable handling scheduling requests from multiple executives simultaneously without compromising quality or attention to detail
• Dedicated to providing excellent service by ensuring all parties’ needs are met and schedules align seamlessly
• Handles sensitive information with discretion and maintains confidentiality in all administrative matters
• Works effectively within a team environment, supporting colleagues and assisting with scheduling-related tasks as needed

Responsibilities

• Manage and maintain executives’ calendars to optimize time and productivity
• Coordinate daily, weekly, and monthly schedules, adjusting for conflicts across multiple schedules
• Prioritize events and meetings based on urgency and strategic relevance
• Identify and resolve scheduling conflicts in advance
• Schedule internal and external meetings, conference calls, and video conferences
• Ensure logistics are arranged, including invites, locations (physical or virtual), and materials
• Manage last-minute scheduling changes and confirm attendance

Preferred Qualifications

• 1+ years of experience supporting senior leaders/executives
• Experience in a corporate or high-growth environment