Coordinator, Executive Leadership and Board Team

Summary

Join Delivery Associates as a Coordinator, Executive Leadership and Board Team, based in Brazil or Peru! This pivotal role provides critical support to the Board of Directors, Advisory Council, and Executive Leadership Team. You will manage complex scheduling, logistics, and confidential communications across multiple time zones. Responsibilities include supporting the Board and Advisory Council (20% of time) and proactively supporting the Executive Leadership Team (80% of time). The ideal candidate possesses 5+ years of experience in a similar role within professional services, excellent communication skills, and proficiency in various tools. We offer impactful work, a diverse team, growth opportunities, flexibility, and a comprehensive benefits package.

Requirements

• Experience: 5+ years in an Executive Assistant, Board Coordinator, or Chief of Staff-type role, ideally within professional services or consultancy
• Professional Services Experience: Familiarity with the pace and expectations of working with senior leaders in fast-moving environments
• Communication: Excellent written and verbal communication in English (advanced professional fluency)
• Location: Must be based in Brazil or Peru, with full right to work
• Tools & Tech: Proficiency in tools like Microsoft Office, Zoom, Google Calendar, and internal communication platforms

Responsibilities

• Manage the annual AC meeting calendar (virtual + in-person), including logistics, invitations, Zoom links, and scheduling with internal and external stakeholders
• Prepare and distribute meeting papers, minutes, and agendas with exceptional attention to clarity and timeliness
• Lead logistical coordination for the in-person AC meeting, including venue, catering, and participant communication
• Support coordination of other governance bodies such as the Risk and Audit Committee, Remuneration Committee, and Systems Committee
• Maintain AC/Board records on the internal Knowledge System, and assist with Management Incentive Plan (MIP) documentation
• Manage scheduling across the ELT, under the leadership of the COO, to enable efficient routines across time zones
• Serve as a point of contact for internal and external communications involving the ELT, ensuring clarity, discretion, and timely response
• Prepare briefing documents, agendas, and follow-up actions for ELT meetings, collaborating closely with the Chief of Staff and Executive Assistant to the CEO
• Plan and execute in-person ELT-GL meetings and partner on delivery of Town Halls, Quarterly Calls, and other leadership communications
• Track priorities and drive progress on high-level initiatives, surfacing follow-ups and supporting materials to keep momentum
• Schedule 1:1s between ELT, GLs, and other stakeholders, ensuring actions are logged and followed up

Preferred Qualifications

• Adaptable: Able to thrive in a dynamic environment
• Accountable: Self-sufficient and reliable in a remote work setting
• Driven: Committed to delivering high-impact work
• Curious: Eager to learn from clients, colleagues, and partners
• Collaborative: Team players who value diverse perspectives
• Inclusive: Embrace all voices and backgrounds to enrich our work

Benefits

• Impactful Work: Collaborate with senior leadership and contribute to high-impact global projects
• Excellent Colleagues: Join a diverse, mission-driven team that learns from each other
• Growth Environment: Continuous learning and tailored development pathways
• Flexibility: Fully remote work with occasional travel to company events
• Healthy Compensation: Comprehensive benefits package aligned with the role’s impact
• Travel Opportunities: Periodic travel to annual retreats or governance meetings