Executive Assistant, People Operations Coordinator

Summary

Join LVH, a premier home chartering service, as an Executive Assistant & People Operations Coordinator. You will provide high-level administrative support to the Executive Management Team and manage essential HR functions. This role demands exceptional organizational skills and the ability to juggle multiple priorities. Responsibilities include administrative tasks, calendar and travel management, communication, meeting coordination, project support, process management, and various HR functions such as recruitment, onboarding, compensation, employee records management, compliance, performance management, training, and offboarding. The ideal candidate possesses a Bachelor's degree, 3+ years of HR experience, strong HR knowledge, and proficiency in various software systems. LVH offers a competitive salary, quarterly bonuses, paid time off, and private health insurance.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 3+ years of HR experience in HR administration and recruitment (large company experience preferred)
• Strong knowledge of HR functions, compliance, and HRIS systems
• Experience with recruitment, onboarding, employee engagement, and reporting
• Ability to prepare and analyze HR reports and metrics
• Exceptional verbal and written English communication
• Strong organizational and multi-tasking abilities in a fast-paced environment
• Experience managing calendar scheduling, travel, and expense reporting
• Proficiency in Google Workspace, BambooHR, Recruitee and Learning Management System (LMS)

Responsibilities

• Provide high-level administrative assistance to the Executive Management Team, ensuring efficiency, organization, and smooth daily operations
• Oversee calendar scheduling, travel arrangements, and expense reporting, ensuring timely coordination and accuracy
• Draft, format, and distribute internal and external communications, including memos, emails, and reports
• Arrange meetings, record and maintain meeting minutes, track action items, and follow up on key deliverables
• Assist with special projects and additional administrative tasks as needed
• Collaborate with teams to create and update procedures, review and audit systems, and ensure process optimization
• Perform other administrative tasks as assigned
• Assist the Manager, Office of the CEO in all HR-related areas and administrative tasks
• Maintain and track team celebration reminders to enhance engagement
• Support the recruitment process, including shortlisting candidates, scheduling interviews, and coordinating with hiring managers. Prepare and distribute new hire agreements and onboarding packages
• Manage promotions, salary adjustments, and raises, ensuring proper documentation, approvals, and compliance
• Maintain and update employee files, ensuring accuracy, compliance with company policies, and adherence to data privacy regulations
• Work with the People Director to ensure HR policies, procedures, and employee handbooks are up to date and compliant with labor laws
• Assist with performance reviews including scheduling, collecting feedback, and maintaining evaluation records
• Coordinate employee training programs, track attendance, and manage training resources to support professional growth
• Manage the Learning Management System (LMS), ensuring smooth operation and accessibility (note: content creation is not required)
• Schedule exit interviews, manage termination paperwork, and ensure a smooth transition for departing employees
• Prepare and analyze HR reports, including employee satisfaction trends, to support decision-making. Facilitate survey distribution, send completion reminders to the team, and coordinate with the HR Director for report finalization and analysis
• Maintain the HRIS platform, ensuring accurate records, efficient tracking, and system optimization
• Perform other HR and administrative tasks as assigned

Preferred Qualifications

Hospitality industry experience is a plus

Benefits

• Competitive base salary
• Quarterly Bonus tied to performance
• 20 Days of Paid Time Off
• 5 Days of Paid Sick Leave
• 6 Days of Paid Holidays
• Work Equipment Stipend
• Private Health Insurance
• Maternity Leave Bonus