Executive Manager, Administration

Summary

Join Magic Leap as a Manager, Executive Administration, overseeing a team of executive assistants supporting C-level leadership. You will manage and develop the EA team, provide direct high-level support to a senior executive, and ensure seamless executive operations. Reporting to the Chief of Staff, you'll play a pivotal role in shaping executive team functions and mentoring EAs. This remote position requires Pacific or Mountain Time Zone adherence. The role involves leading, optimizing, and improving administrative operations, ensuring executive support excellence, and fostering collaboration. This is a unique opportunity to make a meaningful impact on the organization's success.

Requirements

• 5+ years of professional experience supporting senior executives, with at least 3 years in a managerial or leadership role overseeing executive assistants
• Bachelor’s degree in Business Administration, Management, Communications, Human Resources, or a related field
• Proven experience as both an Executive Assistant and a people manager, with a deep understanding of supporting senior executives
• Skilled in mentoring and developing team members through regular feedback and career planning
• Strong organizational abilities, including managing schedules, time off, and timesheet approvals
• Expertise in managing executive support functions such as complex scheduling, travel, meeting prep, and confidential matters
• Experience in planning and executing executive off-sites, company events, and board meetings
• Excellent communication, leadership, and problem-solving skills, with a track record of driving operational excellence and collaboration
• Travel Requirements: The selected candidate will be required to travel to our headquarters in Plantation, Florida for approximately one week every six weeks

Responsibilities

• Lead and Develop the EA Team – Mentor and guide a team of executive assistants, fostering their professional growth and ensuring they provide exceptional support to leadership
• Optimize Administrative Operations – Build and maintain a seamless, high-performing administrative support system that enhances efficiency and effectiveness
• Ensure Executive Support Excellence – Oversee the team's execution of complex scheduling, travel coordination, meeting preparation, and confidential administrative tasks
• Drive Process Improvement – Identify opportunities to enhance workflows, streamline communication, and implement best practices across the EA function
• Facilitate Collaboration – Promote teamwork and knowledge sharing among EAs, ensuring alignment and consistency in supporting the executive team
• Maintain High Standards – Establish and enforce professional expectations to ensure accountability, operational integrity, and top-tier administrative support

Preferred Qualifications

• Experience with executive event planning, board meeting coordination, and high-level logistics management
• Experience with process improvement tools or systems (e.g., task management software, executive support tools)
• Certification in Project Management (PMP) or Operations Management

Benefits

• Discretionary bonus
• Equity
• A fully comprehensive benefits package