Executive Business Administrator

Summary

Join Hostinger, a rapidly growing company with over 900 professionals serving 3 million clients globally, and become an Executive Business Administrator (EBA). As an EBA, you will be a key support to the CEO and executive team, managing calendars, streamlining operations, and leading strategic initiatives. You will leverage AI, manage projects, and ensure efficient workflows. This role requires strong organizational, communication, and problem-solving skills. Hostinger offers a dynamic work environment with numerous benefits, including flexible work arrangements, comprehensive wellness programs, and extensive professional development opportunities.

Requirements

• Calendar and diary management: experience in managing complex calendars, proactively identifying and resolving scheduling conflicts
• Event planning and logistics: Expertise in organizing off-sites, board meetings, and team-building events, including venue booking, arranging travel, and managing expenses
• Event and travel coordination: expertise in coordinating business trips, including booking flights, accommodations, and transportation. Familiarity with organizing external visits, off-site meetings, and conferences
• Meeting organization and documentation: proven experience in organizing meetings, preparing agendas, and taking detailed minutes. Skilled in tracking action items and ensuring follow-ups are executed
• Project and task management: strong organizational skills in managing multiple priorities, including tracking and managing OKRs, Jira boards, and other project management tools to ensure deadlines and goals are met
• Stakeholder management: ability to communicate effectively across departments and manage relationships with internal and external stakeholders, including the CEO, Chief of Staff, and other senior executives
• Communication and coordination: high-level proficiency in coordinating with executives and teams for internal and external meetings, and providing clear communication on logistical details and updates
• Document and data management: experience in maintaining and organizing important business documents (e.g., OKR planning, Weekly Business Reviews, reports) and ensuring consistency in tracking and reporting
• Problem-solving and initiative: proactive in identifying and resolving potential issues before they arise, with strong critical thinking and problem-solving abilities
• Continuous improvement: always looking for ways to improve processes, streamline operations, and make recommendations for better efficiency and productivity

Responsibilities

• Keep everything running smoothly – manage complex calendars, track tasks, and proactively remove roadblocks
• Optimize & streamline – improve workflows, implement best practices, and ensure seamless coordination
• Leverage AI & automation – use AI tools to enhance efficiency, automate routine tasks, and improve decision-making
• Own strategic initiatives – Lead special projects that support company-wide objectives and executive priorities
• Turn data into insights – organize information, analyze key metrics, and provide actionable recommendations for meetings and processes
• Ensure alignment & structure – maintain critical documents, oversee event planning, and keep projects on track
• Be the glue between teams – collaborate closely with the CEO, Chief of Staff, and executive team to align priorities and drive execution

Benefits

• 360 Growth: We provide limitless learning opportunities: access to platforms like Reforge and Scribd, global conferences, physical and digital libraries, feedback culture, and mentoring through TesoXchange. Advance your career with internal mobility and grow with a team eager to share knowledge and support your success
• Freedom & responsibility: Work on your terms: from modern offices in Kaunas, Vilnius, or Indonesia, the comfort of home, or anywhere in the world. Enjoy flexibility in managing your schedule and bring your ideas to life in a fast-paced, dynamic environment
• Wellness simplified: Your health comes first with insurance from Day 1, gym memberships, recharge leave, and regular health checks. Join sports, arts, and hobby clubs or simply enjoy the balance of a lifestyle that prioritizes wellness
• Work hard - party hard: Recognize hard work with company events like Summerfest & Winterfest, Town Hall, Meet the Client initiatives, team-buildings, and workations. Enjoy access to the Žalgiris Arena VIP Lounge and celebrate life’s big moments with milestone gifts for weddings, new parenthood, and graduations