Executive Business Administrator

Summary

Join Hostinger as an Executive Business Administrator (EBA) and become the backbone of daily operations, managing calendars, facilitating meetings, and ensuring accountability on reports. You will organize critical materials, work closely with the CEO and executive team, drive efficiency, and support strategic initiatives. Daily tasks include ensuring accountability on critical documents, supporting planning activities, managing complex calendars, facilitating meetings, leveraging AI and automation, leading special projects, turning data into insights, and collaborating with various teams. The role requires experience in calendar management, event planning, meeting organization, project management, stakeholder management, and problem-solving. Hostinger offers a range of benefits, including learning opportunities, flexible work arrangements, health insurance, wellness programs, and company events.

Requirements

• Calendar and diary management: experience in managing complex calendars, proactively identifying and resolving scheduling conflicts
• Event and business trips planning, logistics: expertise in organizing off-sites, board meetings, and team-building events, including venue booking, arranging travel, business trips and expense management
• Meeting organization and documentation: proven experience in organizing and facilitating meetings, preparing agendas, and taking detailed minutes. Skilled in tracking action items and ensuring follow-ups are executed
• Project and task management: strong organizational skills in managing multiple priorities, including tracking and managing OKRs, Jira boards, and other project management tools to ensure deadlines and goals are met
• Stakeholder management: ability to communicate effectively across departments, manage relationships with senior executives
• Problem-solving and initiative: proactive in identifying and resolving potential issues before they arise, with strong critical thinking and problem-solving abilities
• Continuous improvement: always looking for ways to improve processes, streamline operations, and make recommendations for better efficiency and productivity

Responsibilities

• Ensure accountability – ensure critical documents are complete and high quality (board packs, Weekly Business Review documents, OKR sheets)
• Support planning activities – administrative assistance on yearly and OKR planning
• Keep schedules running smoothly – manage complex calendars, track tasks, and proactively remove roadblocks
• Meetings' excellence – tidy up agendas and facilitate meetings fitting into timelines
• Leverage AI & automation – improve workflows, use AI tools to enhance efficiency, automate routine tasks, and improve decision-making
• Own strategic initiatives – lead special projects that support company-wide objectives and executive priorities
• Turn data into insights – organize information, analyze key metrics, and provide actionable recommendations for meetings and processes
• Be the glue between teams – collaborate closely with the CEO, Chief of Staff, and executive team to align priorities and drive execution

Benefits

• ���� 360 Growth: We provide limitless learning opportunities: access to platforms like Reforge and Scribd, global conferences, physical and digital libraries, feedback culture, and mentoring through TesoXchange. Advance your career with internal mobility and grow with a team eager to share knowledge and support your success
• ���� Freedom & responsibility: Work on your terms: from modern offices in Kaunas, Vilnius, or Indonesia, the comfort of home, or anywhere in the world. Enjoy flexibility in managing your schedule and bring your ideas to life in a fast-paced, dynamic environment
• ����Wellness simplified: Your health comes first with insurance from Day 1, gym memberships, recharge leave, and regular health checks. Join sports, arts, and hobby clubs or simply enjoy the balance of a lifestyle that prioritizes wellness
• ���� Work hard - party hard: Recognize hard work with company events like Summerfest & Winterfest, Town Hall, Meet the Client initiatives, team-buildings, and workations. Enjoy access to the Žalgiris Arena VIP Lounge and celebrate life’s big moments with milestone gifts for weddings, new parenthood, and graduations