Executive Virtual Assistant

Summary

Join Pearl Talent as a highly organized and discreet Executive Assistant, providing comprehensive support to senior leadership in a fast-paced, cutting-edge technology company. You will manage complex calendars, high-volume communications, travel logistics, and confidential documentation. This critical role ensures smooth executive operations. The position offers a competitive salary, flexible remote work, and generous paid time off. Growth opportunities include direct mentorship and professional development resources. The company values innovation, operational excellence, and customer focus.

Requirements

• Minimum 2+ years of experience supporting C-suite or senior executives
• High proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and Zoom
• Experience coordinating across multiple time zones and with international stakeholders
• Strong command of written and spoken English
• Flawless organizational and task prioritization skills
• Trustworthy, proactive, and calm under pressure

Responsibilities

• Coordinate executive calendars across multiple stakeholders, time zones, and dynamic schedules
• Organize internal/external meetings, prepare agendas, take meeting notes, and manage complex domestic/international travel
• Monitor and respond to high-volume email inboxes, draft and review correspondence
• Assist with the execution and tracking of internal initiatives, investor updates, client deliverables, and board communications
• Format and edit presentations, reports, and spreadsheets for internal and external use
• Serve as a strategic filter and first point of contact for external requests, ensuring the executive’s time is optimized
• Handle sensitive business, financial, and personnel matters with absolute discretion

Preferred Qualifications

• Executive assistant experience in legal, energy, or finance environments is preferred
• High EQ and polished executive presence
• Excellent judgment, especially in sensitive and confidential matters

Benefits

• Fully remote—work from anywhere
• Ample paid time off to rest and recharge
• Grow through guidance from international industry experts
• Ongoing access to resources for professional growth
• Work and connect with professionals around the world
• Flexible hours that support a healthy work-life balance