Virtual Assistant - Executive & Operations Assistant

Summary

Join We Clone You as a Virtual Assistant, providing executive assistance and operational support to a client's team. You will act as the owner's right hand, managing their calendar, communications, and social media presence. Responsibilities include bookkeeping, payroll assistance, and financial record-keeping. The ideal candidate is organized, detail-oriented, and proficient in Google Workspace and Microsoft Office. Experience in social media management and basic bookkeeping is required; experience in the fitness industry and event planning is preferred. The position offers work-from-home flexibility and a competitive hourly rate with potential for raises.

Requirements

• Excellent English communication skills (spoken & written) — confident and professional on calls/emails
• Extremely organized, with the ability to manage multiple priorities and keep others on track
• Positive, welcoming, and energetic personality to represent the fitness brand
• Experience managing social media platforms and creating/editing content
• Basic bookkeeping and payroll knowledge (training provided)
• Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) and basic Microsoft Word & Excel
• Quick learner who takes initiative and works independently

Responsibilities

• Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily
• Organize and update the owner’s calendar with meetings, appointments, and reminders
• Check and summarize emails each morning; respond to routine inquiries and flag urgent matters
• Monitor staff group chats for updates/issues and report daily
• Make and receive calls/emails on behalf of the owner with a professional, friendly tone
• Follow up on outstanding invoices, urgent tasks, and pending commitments
• Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.)
• Create, edit, and post engaging content that aligns with brand voice and energy
• Collaborate with management to plan ads, campaigns, events, and promotions
• Support execution of special projects, such as the 1-year anniversary celebration
• Assist with finding sponsorships, partnerships, and community event opportunities
• Track and record daily expenses and revenue trends
• Assist with payroll preparation (tracking hours, entering data, preparing for accountant)
• Keep accurate financial records and allocate funds for upcoming bills
• Source quality used equipment when needed
• Identify and implement more efficient systems for daily operations
• Maintain well-organized digital and physical records
• Help develop repeatable workflows to improve team efficiency

Preferred Qualifications

• Experience in the fitness industry
• Event planning experience
• Vendor sourcing and negotiation skills
• Marketing and advertising knowledge

Benefits

• Work from home
• Payment in dollars per working hour (40-hour week)
• Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance
• A workplace that values its people
• Professional development opportunities to grow your career
• Be part of a supportive team that values your input and achievements
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients