Remote Executive Virtual Assistant

Summary

Job Description: Full-time, remote Executive Virtual Assistant position at QuickTeam for managing CEO's schedule, coordinating meetings, handling correspondence, and performing other administrative duties. Requires exceptional organizational skills, communication skills, and the ability to handle diverse responsibilities in a fast-paced environment.

Requirements

• 3+ years experience as an Executive Assistant
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Ability to work autonomously and take initiative in a fast-paced environment
• Flexibility and adaptability to accommodate changing priorities and deadlines
• Discretion and professionalism in handling sensitive information
• Strong problem-solving and decision-making abilities
• A proactive and positive mindset with a willingness to learn and grow
• Comfortable working U.S. Operating hours

Responsibilities

• Efficiently manage the CEO's complex and ever-changing schedule
• Monitor and prioritize the CEO's email inbox
• Draft and respond to emails on behalf of the CEO
• Arrange all travel logistics for the CEO
• Prepare meeting agendas and ensure all necessary materials are prepared and distributed in advance
• Take minutes, track action items, and follow up on outstanding tasks to ensure efficient meeting outcomes
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Organize and maintain files, records, and documentation
• Act as a liaison between the CEO and internal and external stakeholders
• Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO
• Undertake additional tasks and projects as assigned by the CEO