Finance Operations Associate

Summary

Join Open Philanthropy's Finance Operations team as a highly organized Finance Operations Associate. You will manage day-to-day finance processes, support organizational growth, and contribute to a mission-driven organization. Responsibilities include managing the shared finance inbox, accounts payable, expense reports, contractor onboarding, and implementing new tools. The ideal candidate has 2-5 years of experience in finance, accounting, operations, or project management. Excellent communication and organizational skills are essential. Open Philanthropy offers a competitive salary, comprehensive benefits, and remote work options.

Requirements

• Are extremely organized and detail-oriented in your work; you rarely let anything fall through the cracks
• Are comfortable managing a high volume of questions, emails, and tasks; you’re good at balancing day-to-day responsiveness with carving out focused time for deeper or ad hoc projects
• Are a transparent, professional, and empathetic written communicator; you can break down complex finance and accounting concepts in an accessible way, and effectively tailor your message to the recipient
• View internal and external stakeholders as customers, and want to ensure that every interaction with you or your team leaves them feeling well supported
• Are always looking for systems, tools, and strategies to save time and effort – especially for repetitive processes. You take satisfaction in building solutions that work smoothly behind the scenes, even if most people never notice them
• Are proficient in Google Sheets, including the ability to utilize advanced functions and efficiently analyze financial data
• Are interested in learning the ins and outs of finance operations at a growing, mission-driven organization
• We’re open to candidates with a range of experience (likely 2-5 years) working in the fields of finance or accounting
• We’re also open to applicants who have worked in operations or project management at a startup, tech, or management consulting company

Responsibilities

• Helping to manage our shared finance inbox, which includes processing invoices, troubleshooting finance-related questions from staff and contractors, and helping to coordinate with other teams on collaborative projects. [40%]
• Day-to-day management of our accounts payable process, including collection of relevant information and paperwork to ensure a smooth experience for our vendors and internal stakeholders. [20%]
• Assisting with the review of staff expense reports and period-end close. [20%]
• Onboarding Open Phil contractors, and continually looking for ways to improve our contractor process. [10%]
• Assisting with the implementation of new tools and software to make Open Phil’s finance operations more efficient. [10%]

Preferred Qualifications

• Accounts payable processes, expense report review, and/or period-end close
• Familiarity with the IRS accountable plan rules
• Familiarity with the US banking system and/or experience working in treasury operations, including maintenance of the accompanying internal control framework
• Implementation of new finance and accounting software, or the management of similarly complex projects

Benefits

• Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expenses
• Dental, vision, and life insurance for you and your family
• Four weeks of PTO recommended per year
• Four months of fully paid family leave
• A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive
• A continual learning policy that encourages staff to spend time on professional development with related expenses covered
• Support for remote work — we'll cover a remote workspace outside your home if you need one, or connect you with an Open Philanthropy coworking hub in your city
• Compensation: Compensation for this role will be $116,977.12. This would be distributed as a base salary of $101,719.24 and an unconditional 401(k) grant of $15,257.89
• These compensation figures assume a remote location; there would be geographic adjustments upwards for candidates based in the San Francisco Bay Area or Washington, D.C
• You can work remotely