Finance Team Administrator

Summary

Join BELAY, a thriving Atlanta-based company, as a Finance Team Administrator! This full-time, remote position offers the opportunity to provide administrative support to the CFO and Finance Department Director. You will manage complex scheduling, coordinate travel, and oversee email inboxes. Responsibilities include preparing expense reports, drafting correspondence, and completing various administrative tasks. The ideal candidate possesses strong financial acumen, advanced spreadsheet skills, and excellent communication abilities. This role requires a high degree of confidentiality and a proactive, agile approach. BELAY offers a vibrant company culture and full-time remote work.

Requirements

• BA/BS degree or equivalent work experience
• Must have a high degree of financial acumen, be comfortable with technology and applications, and possess excellent written and verbal communication skills
• Attributes of self-discipline, strong organizational skills, and action orientation are essential for this role
• Requires strong financial acumen with advanced spreadsheet expertise, including proficiency in Excel/Google Sheets and data analysis
• Must be professional and poised as well as proactive, agile, and curious
• A high degree of confidentiality is required due to access to sensitive information

Responsibilities

• Manage complex scheduling and calendar coordination for the CFO and Director, aligning with their ideal workweek
• Coordinate travel arrangements and itineraries
• Oversee and prioritize the CFO and Director’s email inboxes, responding or escalating as needed
• Prepare and submit weekly expense reports, tracking reimbursement status and ensuring timely processing
• Assist with drafting client collection letters
• Complete ad-hoc administrative tasks and projects as directed, including but not limited to research projects, digital filing of tax returns and other important documents, and data gathering from multiple sources to create simple spreadsheets and graphs using Excel/Google Sheets
• Manage the Accounting email inbox, sorting and responding to inquiries
• Oversee the corporate credit card program, including rewards points management
• Plan and coordinate monthly finance team and in-person meetings, including agenda creation, resource preparation, and activity management
• Assist the Controller with gathering materials and responding to audit requests
• Support the Director and Controller with state tax account maintenance and related documentation
• Maintain and update the Finance Team’s Operations Guide
• Track and monitor ticket submissions in LinearAsks and Wingspan, ensuring timely follow-up and completion
• Respond to FAQ-based questions from Contractors via the SFDC ticketing system
• Assist in updating budgets in QuickBooks
• Organize and maintain finance-related documents in Google Drive

Benefits

BELAY Corporate offers full-time remote work, requiring a dedicated, distraction-free home office for standard Monday-Friday business hours, with occasional travel for some roles