Global Payroll Manager

Summary

Join Vendavo's growing accounting team as a Global Payroll Manager, overseeing global payroll operations, ensuring compliance with international regulations, and driving digital transformation. Lead payroll operations across multiple countries, manage deadlines, advise leadership on payroll trends, and oversee payroll systems. Drive automation initiatives, ensure compliance standards, manage vendor relationships, and develop global payroll policies. Collaborate with cross-functional teams, respond to employee inquiries, provide subject matter expertise, mentor team members, and serve as backup for regional payroll processing. The ideal candidate will have extensive experience with ADP WorkForce Now and ADP Celergo, strong knowledge of US/EMEA/India payroll regulations, and proven experience managing payroll across multiple countries.

Requirements

• Minimum of 7 years of progressive payroll experience, including at least 3 years global payroll oversight
• Proven experience managing payroll across multiple countries, particularly in India, UK, Germany, Sweden, Finland, and the Netherlands
• Strong understanding of international payroll regulations, tax laws, labor laws, and statutory compliance
• Working knowledge of payroll systems (ADP WorkforceNow, Rippling)
• Proficiency in handling multi-currency payrolls and coordinating with treasury on funding processes
• Demonstrated success in leading system configurations, upgrades, and integrations
• Familiarity with GDPR, data privacy laws, and secure data handling best practices
• Skilled in vendor management, contract negotiation, and service level monitoring
• Ability to lead and mentor global payroll initiatives, influence cross-functional stakeholders, and work effectively across cultures and time zones
• Strong analytical, problem-solving, and decision-making skills, with a keen attention to detail
• Ability to work with urgency, tact and confidentiality as situations require

Responsibilities

• Lead global payroll operations across multiple countries, ensuring accurate, timely payroll processing and compliance with local tax, labor, and wage regulations
• Manage payroll deadlines for each region and communicate with collaborators
• Serve as the voice of payroll, advising People and Finance leadership on global payroll trends, regulatory changes, and system improvements
• Oversee the configuration, maintenance, and optimization of payroll systems, including system upgrades and integrations, in partnership with IT and People Operations teams
• Drive digital transformation and payroll automation initiatives to improve efficiency, accuracy, and employee experience
• Ensure adherence to internal controls and global compliance standards, including local labor laws, tax regulations, GDPR, and data privacy requirements
• Manage vendor relationships and performance across regions, including selection, onboarding, and ongoing compliance with service-level agreements
• Develop and implement global payroll policies, procedures, and best practices, ensuring standardization while allowing for local flexibility
• Collaborate with the People, Finance, Legal, and Treasury teams on cross-functional processes, including compensation cycles, equity payouts, cross-border payments, and funding strategies
• Respond to employee payroll inquiries and errors in a prompt, proactive and courteous manner
• Provide subject matter expertise in expatriate payroll, global mobility, and shadow payroll practices as needed
• Manage the global payroll process while mentoring team members across regions, fostering a culture of collaboration, accountability, and continuous improvement
• Serve as a backup for U.S. and regional payroll processing as needed during peak periods or coverage gaps

Preferred Qualifications

• Prefer a Bachelor's degree in Business Administration, Finance, Accounting, Human Resources, or related field
• Experience with expatriate payroll, global mobility programs, and shadow payroll is preferred
• ADP Celergo experience is a plus
• Experience with payroll/HRIS conversions a plus
• Experience with Czech Republic payroll is a plus
• Professional certifications such as CPP (Certified Payroll Professional), CIPP (Certified International Payroll Professional), or equivalent are highly preferred
• Project management or change management certification (e.g., PMP, Prosci) is a plus

Benefits

• Flexibility to work from home or in the office, depending on what works best for you
• Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge
• 4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday
• 16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work
• $110 a month to cover your cell phone and internet expenses
• High-end laptop (Dell XPS or Mac)
• Competitive pay and bonus/commission
• Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)
• 401k plan with a 3% employer non-election contribution