Global Payroll Specialist

Summary

Join Airspace, a leading tech-enabled freight forwarder, as a Global Payroll Specialist. You will manage end-to-end payroll for US and international employees, ensuring compliance with various regulations. Key responsibilities include processing payroll across all entities and platforms, maintaining compensation and benefits, registering the company with payroll agencies, resolving employee inquiries, managing vendors, staying updated on international regulations, reviewing payroll tools, automating operations, partnering with cross-functional teams, performing trend analysis and audits, and communicating payroll policies. The ideal candidate possesses 4+ years of payroll experience, ideally with international scope, and knowledge of CA and multi-state payroll regulations. Airspace offers a competitive salary ($60-70K), comprehensive health coverage, flexible unlimited paid time off, a 401(k) plan, and the opportunity to contribute to global payroll strategy.

Requirements

• 4+ years of experience in payroll, ideally with international scope or across multiple entities and/or multiple payroll systems
• Knowledgeable in CA and multi-state payroll regulations
• Proven ability to manage complex, deadline-driven processes with a high degree of accuracy
• Excellent attention to detail, strong written and verbal communication skills across teams and time zones
• Comfort working in a fast-paced environment
• Experience using HRIS and payroll systems; tech-savvy and eager to adopt new tools
• Intellectual curiosity, a proactive mindset, and the resilience to learn from setbacks
• Collaborative, professional, and committed to excellence

Responsibilities

• Processing payroll across all Airspace employees including all Airspace entities and Employer of Record platforms with 100% accuracy and on-time delivery, which requires managing multiple different payroll cycles
• Maintaining compensation, health benefits, and retirement plans
• Registering the Company with state payroll agencies (payroll tax, unemployment insurance, paid family leave, etc.) and ensuring timely filings with those agencies
• Resolving employee inquiries quickly and thoroughly when they arise
• Manage payroll vendors and external partnerships, including vetting global third-party providers for service quality, negotiating SLAs, and resolving payment delays
• Maintaining up-to-date knowledge of international tax, social security, and retirement regulations in all countries Airspace operates in
• Reviewing and selecting payroll tools and vendors annually to ensure best-in-class service
• Leading efforts to automate and scale payroll operations, including transformational change
• Partnering with HR, Finance, and cross-functional teams to drive process improvements and establish global payroll best practices
• Performing regular trend analysis across payroll periods, and annual payroll audits
• Communicating payroll policies and updates clearly and effectively to employees and leadership across time zones
• Staying adaptable and solution-oriented to navigate the challenges of international pay cycles

Preferred Qualifications

• Experience with ADP is a plus; experience migrating payroll systems is a plus
• Familiarity with ERISA, HIPAA, COBRA, GDPR, and emerging regulations is a plus

Benefits

• Salary Range: $60-70K
• Comprehensive Health Coverage: High-quality medical, dental, and vision plans
• Time Off: Flexible, unlimited paid time off policy
• Retirement Support: 401(k) plan with company contributions after 180 days