Global Payroll Specialist

Summary

Join Muck Rack as our Global Payroll Specialist and take ownership of payroll operations across multiple global and domestic entities. Ensure payroll accuracy, compliance, and efficiency while managing payroll systems across the U.S. and international locations. You will run payroll in the U.S. using ADP, oversee international payroll operations through Remote.com, manage UK and Canadian payroll, and oversee payroll for newly acquired entities. You will also administer the 401(k) plan, collaborate with the Finance team, act as the primary point of contact for employee inquiries, and maintain payroll documentation. Success will be measured by payroll accuracy, compliance, and efficient processes. This role requires strong international payroll experience, a deep understanding of tax regulations, and a meticulous approach to payroll administration.

Requirements

• 5-7 years of payroll experience, with at least 5 years managing payroll independently
• 3+ years of international payroll experience, specifically handling payroll in Ireland, Bulgaria, UK, and Canada
• Strong expertise in payroll tax compliance and 401(k) plan administration
• Proficiency in ADP payroll systems
• Strong organizational and time management skills, with the ability to manage multiple payroll cycles across different time zones
• Detail-oriented with a high level of accuracy in payroll processing

Responsibilities

• Run payroll in the U.S. using ADP, including setting up and maintaining state and local tax structures
• Oversee international payroll operations for remote employees through Remote.com
• Manage UK and Canadian payroll with third-party provider
• Oversee payroll for newly acquired entities in UK, Ireland, and Bulgaria
• Administer and manage the 401(k) plan and ensure compliance
• Collaborate with the Finance team to ensure payroll taxes are accurately processed
• Act as the primary point of contact for internal employee payroll inquiries
• Maintain payroll process documentation and contribute to process improvement initiatives

Preferred Qualifications

• Experience with Registered Retirement Savings Plan (RRSP) and familiarity with Canadian leave management policies
• Experience with payroll, 401K and workers compensation audits
• Experience moving payroll from an international Employer of Record to a company entity

Benefits

• Remote Work, Forever. We’re a fully distributed team and have pledged to remain that way forever . We offer employees a full home office setup, phone & internet reimbursement, and a monthly coworking membership
• Transparent Compensation. We offer competitive geo-neutral pay in the U.S. and review compensation at least once annually to ensure internal equity and alignment with the external market. Depending on the role, we offer either a standardized bonus program or attainable commission structure and an opportunity to earn equity in the company. All employees are eligible for our 401(k) plan* with employer contributions
• Health & Wellness*. Muck Rack provides comprehensive health, dental, vision, disability and life insurance for employees and their families. We offer a high-deductible health plan with 100% premium coverage for individuals, as well as a range of other plan options. Our team also has access to 24/7 Virtual Care, an Employee Assistance Program, employer-funded HSA contributions, and other pre-tax benefits. Team members have access to a quarterly wellness stipend and a free Headspace subscription
• PTO and Family Benefits. Our team enjoys 4+ weeks of off-the-grid PTO, paid sick/mental health days and 13 paid holidays, which can be exchanged for additional PTO with our “Holiday Swap Program.” We also provide up to 16 weeks of fully paid parental leave
• Personal & Professional Development. We grow talent by creating internal pathways for advancement and promotion. Muck Rack conducts bi-annual performance reviews, hosts team-wide workshops, and offers management training and leadership training opportunities. We also provide unlimited subscriptions to L&D platforms including Coursera & O’Reilly, as well as 2 additional days of PTO to dedicate to learning and development