HR Coordinator

Summary

Join our team as a People / HR Operations Coordinator and play a key role in managing and governing the external HR Operations network for Client Employees. You will be responsible for building scale, ensuring compliance, and providing an unparalleled experience to all Omnipresent Client employees regardless of location.

Requirements

• Previous experience in HR or People Operations
• Has a good understanding of employment laws and the application in various countries
• Has a keen interest in developing technical knowledge and keep up to date with legal developments
• Has excellent written and oral communications skills - ability to work with a global team in multiple time-zones
• Can build strong relationships with external and internal stakeholders
• Strong Project Management background with a track record of devising projects from scratch in an ambiguous environment
• Proactively identify and resolve issues, ensuring a high level of governance at all times
• Able to proactively manage lots of stakeholders, competing agendas, and gather information from a range of functions - you will work closely with our Legal, People and Finance teams
• Fantastic at documentation - you can organise information in a way that makes sense and provides a blue-print for execution
• Ability to interpret HR policies, procedures and regulations in multiple geographies
• Solid understanding of operating models and organisational buildouts
• Experience in building automation into processes and preparing for technical implementations

Responsibilities

• Manage end-to-end people operations processes across the entire employee lifecycle for employees
• Coordinate and manage the onboarding process for new hires, including preparing employment documentation, Right to work Checks, communicating important information and ensuring a seamless transition
• Draft, amend and issue legally compliant employment and commercial contracts
• Working with our Payroll and Benefits Team to ensure all new starters are successfully registered in payroll and benefits ahead of their start dates
• Facilitate offboarding procedures, including conducting exit interviews and processing the necessary paperwork to ensure compliance
• Manage projects across various areas of employment law and liaising with all stakeholders
• Update and maintain internal HR systems to ensure documentation and records are accurate
• Develop and strengthen the legal and compliance aspects of the business such as data protection, knowledge bank development and the drafting of policies and procedures
• Coordinate client queries efficiently and involve relevant subject matter expert colleagues from legal, payroll, benefits and other cross functional teams
• Assist with simplifying and automating complex operational processes in partnership with the Product Team. Helping to improve the employee journey, as well as enhancing our content and structures related to client interactions
• Serve as a point of contact for employee inquiries related to HR policies, procedures, and programs

Benefits

• Shared ownership : Being a part of our journey means you'll own a piece of Omnipresent
• Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows
• Development: Training, coaching, and an environment that promotes career ambition and progression
• Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner
• Wellbeing: Mental health and wellbeing support and services through Plumm
• Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs