Internal Events and Experiences Producer

Summary

Join Mercury as an Internal Events & Experiences Designer and bring our company culture to life through exceptional events and initiatives. You will plan and execute company-wide events, manage logistics, and ensure every experience reflects Mercury's design and quality standards. This role demands strong organizational skills, attention to detail, and the ability to manage multiple projects. You will be part of a small, impactful team, shaping memorable experiences and contributing significantly to Mercury's culture. Your impact will be substantial, allowing you to build culture-defining experiences alongside passionate colleagues. The role involves managing event budgets, vendor relationships, and attendee logistics.

Requirements

• Proven corporate event planning experience, with expertise in end-to-end logistics, vendor management, and on-site execution
• A strong grasp of the Mercury brand with the ability to apply it seamlessly across diverse projects and experiences
• Deep appreciation for quality and design, with a sharp eye for details that elevate an experience
• Ability to multitask and stay organized across multiple platforms, juggling deadlines and managing competing priorities with ease
• Advanced proficiency in spreadsheets and logistical planning tools, ensuring events run smoothly and efficiently
• Excellent communication and follow-through, keeping teams aligned and ensuring flawless execution

Responsibilities

• Plan and execute company events (both virtual and in-person), including our annual all-hands offsite, a virtual conference, milestone events, and other celebrations—from initial concept to seamless day-of execution
• Create engaging employee programs focused on recognition, celebration, and culture-building, enhancing the overall employee experience
• Own merchandise production for company initiatives, managing design coordination, vendor selection, manufacturing oversight, and distribution logistics to ensure high-quality execution
• Maintain and manage a detailed internal event calendar, ensuring seamless scheduling, coordination, and visibility across teams
• Lead on-the-ground event execution, overseeing set-up, venue management, vendor coordination, and staff communication to ensure smooth operations
• Research, vet, and negotiate with venues, caterers, and other key event vendors to secure premium experiences that align with Mercury’s brand and quality standards
• Track budgets, forecast costs, and ensure cost-efficient planning without compromising experience quality
• Provide detailed financial summaries and post-event reconciliations in collaboration with team leadership
• Oversee logistics coordination, managing activity sign-ups, schedules, and transportation planning in structured spreadsheets
• Coordinate attendee logistics, including activity registrations, transportation arrangements, and real-time updates, to ensure a seamless experience
• Manage vendor contracts, invoices, and payments, ensuring alignment with budget expectations and event needs
• Serve as a cultural ambassador, upholding Mercury’s values and ensuring that all experiences reflect our commitment to design, quality, and thoughtful execution

Benefits

• Base salary
• Equity (stock options)
• Benefits