International Accommodation Procurement Agent

Summary

Join WiFi Tribe, a global coliving and coworking community, as a Property Sourcer. You will play a vital role in finding and securing properties worldwide for our monthly chapters. This high-impact role involves researching, negotiating, and managing properties to ensure they meet our high standards and foster a strong community. You will work remotely, collaborating with a close-knit team and on-the-ground hosts. Success in this position requires strong communication, negotiation, and project management skills, along with experience in property sourcing or a related field. The ideal candidate is located in the Americas or willing to work a flexible schedule to accommodate global teams.

Requirements

• 2+ years of experience in property sourcing, real estate, hospitality, or operations—ideally with exposure to international markets
• A track record of negotiating deals with landlords, agents, or property managers—especially in Spanish-speaking countries
• Experience managing your own sourcing pipeline and pushing deals through from lead to signed contract
• Comfortable working independently and coordinating across time zones in a remote team environment
• Fluent in English and confident negotiating in Spanish
• Ideally located in the Americas (North, Central, or South), with a schedule that overlaps well with landlords and team members across U.S. and Latin American time zones
• Strong communication and interpersonal skills
• Confident in English and Spanish
• Sharp negotiation skills
• Organised project management
• Resourceful and internet-savvy

Responsibilities

• Evaluate locations: Research and determine the best areas in each city for hosting the Tribe, ensuring our members are close to key amenities and experiences
• Property research & feasibility: Identify and evaluate coliving properties worldwide, researching their availability, pricing, and suitability for our needs (e.g., workspaces, internet, capacity)
• Hustle and turn over every stone to secure the ideal homes for the Tribe
• Conduct or arrange site visits when needed, ensuring properties meet WiFi Tribe’s high standards
• Build and maintain a sourcing map and property database for each assigned destination
• Maintain Trello with up-to-date with property options and progress
• Share top prospects with the team, highlighting opportunities and challenges for feedback
• Join weekly 1:1s and sourcing Scrums to sync with the team and align on next steps
• Take the lead on landlord communication and negotiations, from initial contact through to signed agreement
• Negotiate strategically to secure favourable terms, balancing cost, flexibility, cancellation policies, and payment timelines
• Use your language skills (especially Spanish) and cross-cultural sensitivity to build trust and overcome communication barriers
• Go the extra mile to ensure high-speed, reliable internet is confirmed and installed before each chapter begins
• Own the final result: work with landlords to make sure the property is ready, aligned with Tribe standards, and fully equipped when members arrive
• Foster long-term relationships with property partners, paving the way for smoother renewals and future collaborations
• Implement and refine processes that streamline property sourcing and ensure alignment with company goals
• Optimize information management and communication related to sourcing across key departments (marketing, hosting, tribe support, etc.)
• Provide support and ensure clear communication with cross-functional teams, including Operations, Marketing, and Finance
• Take ownership of your sourcing pipeline, keeping progress visible and well-organised in Trello and shared docs
• Coordinate closely with wider team to ensure a smooth property handover and exceptional chapter delivery
• Communicate clearly across teams to flag risks early, share sourcing updates, and provide location insights as needed
• Contribute to improving processes by suggesting optimisations or tools that make sourcing more efficient and scalable
• Stay calm and resourceful when challenges come up, whether during negotiations, landlord coordination, or on-the-ground property issues
• Support Hosts by troubleshooting property-related problems and stepping in when landlord involvement is required
• Use chapter feedback and debriefs to spot patterns and suggest improvements for future sourcing decisions

Preferred Qualifications

• Other languages like Portuguese or Italian are a bonus
• Bonus if you speak another language like Portuguese or Italian

Benefits

• Work from wherever in the world you feel most productive!
• Join our trips last-minute for free if spots are available! Experience the most adventurous months of your life connecting deeply with remarkable people! Choose from any of our Chapters and travel and work remotely alongside a group of talented but totally down-to-earth remote professionals
• Be part of a tight-knit community remote-working, entrepreneurial professionals and build a mighty global network
• Sponsored learning resources and conference opportunities