Invoicing Clerk

Summary

Join Harbor as a part-time Invoicing Clerk and contribute to the smooth operation of accounts payable for a specific client firm. This remote position offers flexibility and a chance to work with a growing professional services company serving law firms and corporate law departments. You will be responsible for processing invoices, reconciling expenses, creating purchase orders, and collaborating with various teams to ensure efficient payment processes. This role requires experience in collections or accounts receivable, strong organizational skills, and excellent communication abilities.

Requirements

• 1 + years of collection experience or accounts receivable experience
• Working Knowledge of Microsoft Office, intermediate Excel Skills
• Strong organizational skills with the ability to prioritize work effectively
• Ability to take initiative and work proactively
• Ability to negotiate in tactful and diplomatic manner using superior oral and written communication skills
• Deadline and performance driven
• Detail oriented, efficient and accurate

Responsibilities

• Day-to-day support of Information Services Department invoice needs for up to 20 hours per week, including the following
• Collaborating with Managers relating to invoice approvals and management
• Processing invoices daily
• Reconciling expenses monthly
• Creating purchase orders and working with vendors to resolve payment issues
• Working with Finance team to coordinate payment and creation of new vendors in the invoicing system
• Monitoring and organizing the Information Services Invoices inbox
• Documenting best practices
• Special projects as assigned

Benefits

• This is a part-time (approximately 20 hours per week) position that can work remotely from anywhere in the USA
• We want someone who can be available every day but otherwise this role offers a flexible schedule