Manage Account Receivables

Summary

Join our finance team as a highly motivated and experienced Accounts Receivable Manager! You will oversee all accounts receivable functions, maintain accurate financial records, and improve cash flow. Key responsibilities include managing daily AR operations, implementing policies and procedures, streamlining billing and collections, and preparing monthly reports. You will also manage a team, collaborate with other departments, and ensure timely client invoicing. This role requires a Bachelor's degree (Business or Accounting preferred), 3-5 years of AR experience, and 2-3 years of supervisory experience. Proficiency in QuickBooks Online, Excel, and other Microsoft applications is essential.

Requirements

• Bachelor’s degree – Business or Accounting preferred, but can be a combination of education and experience
• 3-5 years of related AR experience, with increased responsibilities over time
• 2-3 years of supervisory experience
• General ledger accounting - debits and credits
• Understanding of ASC 606 revenue recognition
• Intermediate to Advanced Excel skills
• Proficient in Quickbooks Online, experience with ERP systems
• Experience with payment processing platforms (auth.net, stripe)
• Proficient in the use of Microsoft Software applications such as Outlook, Word, Excel and PowerPoint
• Minimum of i3, 8GB Ram, Own Device (not shared)
• Minimum of 30mbps internet wired speed
• Conducive and quiet WFH set up
• Remote, Mon-Fri, Fixed weekend off; US – CST or EST coverage

Responsibilities

• Manage daily operations of the AR department; create, implement and maintain policies, procedures, and controls; manage and streamline billing and collection process and cash application functions for the company
• Assists in monitoring, tracking and enforcing department policies, procedures, and goals while identifying inefficiencies and propose, develop, and document new concepts and procedures
• Manage the monthly AR close process including reconciliation of AR sub ledger to GL and preparation of AR month end schedules, revenue reporting and reconciliation to GL and metrics used for internal reporting
• Ownership of collections accounts; ensure timely payments of client credit accounts
• Establish goals and targets for the collection of payments
• Prepare monthly feedback reports on the collection of payments
• Track and monitor client credit accounts ensuring terms and credit limits are maintained
• Coordinate with external collections agency on problem accounts
• Audit delinquent accounts considered uncollectible to ensure maximum efforts have been taken before assigning bad debt status to account
• Oversee the billing process and ensure accurate and timely invoicing of clients
• Manage a team of one AP clerk and provide leadership and support as needed
• Collaborate with other departments, such as sales and operations, to ensure smooth and efficient billing operations
• Respond to billing inquiries and resolve billing issues as needed
• Prepare and present billing reports to senior management
• Reconcile and maintain accurate records of customer accounts
• Prepare and submit customer statements
• Approve, document, and track client sales tax exemptions

Preferred Qualifications

Experience with ASC 606 revenue recognition a plus