Hire Resolve USA is hiring a
Junior Commercial Secretary in South Africa

Summary

The job is for a Legal Secretary with 4-5 years of experience in a dynamic legal environment. The role involves commercial and competition secretarial work, document preparation, administration, and general ad hoc duties for directors. The ideal candidate should have excellent technical skills with MS Word, Excel, and PowerPoint, knowledge of Aderant Expert (CMS) accounting system, iManage, and matric. They should also possess strong communication skills, attention to detail, good interpersonal skills, maintain confidentiality, be honest, reliable, punctual, able to multitask, take initiative, work well under pressure, and have excellent client relationship skills.

Requirements

• 4-5 years experience as a legal secretary
• Excellent knowledge and technical skills with MS Word programs (specifically MS Word 2010), MS Excel essential, and PowerPoint essential
• Knowledge of Aderant Expert (CMS) accounting system
• Knowledge of iManage
• Matric essential

Responsibilities

• Commercial and competition secretarial experience
• Amendments to complex documents (track changes, cross-referencing, footnotes, comments, PowerPoint, etc.)
• Annotating, highlighting, redacting, collating, and compressing large sets of PDF documents
• Preparing, organizing, and arranging physical and electronic document records (merger filings, document discoveries, briefs to counsel, trial bundles, regulatory submissions, RFQs, etc.)
• Retrieving legal texts from electronic databases for inclusion in documents
• Dictaphone and copy-typing of documents
• Preparing resource and client files
• Administering and organizing legal practice
• Preparing accounts for clients, posting time daily, monitoring payments to counsel, outstanding debtors, and trust balances
• Developing and maintaining electronic and physical filing systems and ensuring they are up to date
• General ADHOC PA duties for directors, including personal work

Benefits

Highly competitive salary based on experience