Hire Resolve USA is hiring a
Junior Commercial Secretary in South Africa

Summary

The job description is for a Junior Commercial Secretary with 4-5 years of experience in a legal setting. Key responsibilities include managing commercial and competition secretarial tasks, preparing documents, maintaining electronic and physical filing systems, and performing general administrative duties. The ideal candidate should have excellent organizational skills, strong communication abilities, attention to detail, good interpersonal skills, and the ability to multitask.

Requirements

• 4-5 years experience as a legal secretary
• Excellent knowledge and technical skills with MS Word programs (specifically MS Word 2010), MS Excel essential, and PowerPoint essential
• Knowledge of Aderant Expert (CMS) accounting system
• Knowledge of iManage
• Matric essential

Responsibilities

• Commercial and competition secretarial experience
• Amendments to complex documents (track changes, cross-referencing, footnotes, comments, PowerPoint, etc.)
• Annotating, highlighting, redacting, collating, and compressing large sets of PDF documents
• Preparing, organizing, and arranging physical and electronic document records (merger filings, document discoveries, briefs to counsel, trial bundles, regulatory submissions, RFQs, etc.)
• Retrieving legal texts from electronic databases for inclusion in documents
• Dictaphone and copy-typing of documents
• Preparing resource and client files
• Administering and organizing legal practice
• Preparing accounts for clients, posting time daily, monitoring payments to counsel, outstanding debtors, and trust balances
• Developing and maintaining electronic and physical filing systems and ensuring they are up to date
• General ADHOC PA duties for directors, including personal work

Benefits

Highly competitive salary based on experience