Junior People Operations Specialist

Summary

Join Sword Health, a Forbes Best Startup Employer, and contribute to our mission of freeing two billion people from pain. As a Junior People Operations Specialist, you will support administrative and operational processes related to employee lifecycle management, ensuring a positive employee experience. You will work closely with the Talent & Culture team and other departments to maintain efficient and compliant internal processes. This role involves supporting onboarding and offboarding, managing employee data, assisting with contract preparation, monitoring employee data, organizing internal initiatives, providing administrative support, owning internship processes, ensuring compliance, and acting as a first point of contact for employee queries. Sword Health offers a stimulating, fast-paced environment, career development, competitive salary, the opportunity to work with a talented team, flexible hours, remote work, access to a health and well-being program, and unlimited vacation.

Requirements

• Min 2 years of previous experience in HR roles
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, particularly Excel and Google docs
• Willingness to learn and grow in a fast-paced environment
• Curiosity and openness to think outside the box when it comes to processes and ways of working
• Comfortable speaking and working in English

Responsibilities

• Support onboarding and offboarding processes (documentation, equipment, internal communications, etc.)
• Manage and update employee data in HR systems (e.g., spreadsheets, HRIS)
• Assist in the preparation and maintenance of employment contracts, amendments, and legal documents
• Monitor, track and report on training, vacation, absences, leaves
• Help organize and participate in internal initiatives such as trainings, events, and well-being programs
• Provide administrative support for Feedback & Recognition, employee surveys, and engagement initiatives
• Ownership of the company's internship processes, from support recruitment and documentation to onboarding, follow-up, and offboarding
• Ensure compliance with Portuguese labor legislation and internal company policies
• Contribute to the continuous improvement of People Operations processes
• Act as a first point of contact for day-to-day employee queries related to operations

Benefits

• A stimulating, fast-paced environment with lots of room for creativity
• A bright future at a promising high-tech startup company
• Career development and growth, with a competitive salary
• The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare
• A flexible environment where you can control your hours (remotely) with unlimited vacation
• Access to our health and well-being program (digital therapist sessions)
• Remote or Hybrid work policy
• Health, dental and vision insurance
• Meal allowance
• Equity shares
• Remote work allowance
• Flexible working hours
• Work from home
• Discretionary vacation
• Snacks and beverages
• English class