Lead Project Manager

Summary

Join CALSTART as a Lead Project Manager, HVIP Operations, overseeing the planning and execution of programmatic content related to truck and bus incentives. You will manage communications and policy deliverables for various HVIP programs, produce newsletters and reports, and manage the Policies and Procedures compendium. Responsibilities include voucher application review, Salesforce system support, and translating program content into technical workflows. The ideal candidate possesses 5+ years of experience in CA MHD electrification, project management, and voucher program administration, along with excellent communication and stakeholder engagement skills. CALSTART offers a competitive salary and comprehensive benefits package.

Requirements

• 5+ year's experience within the CA MHD Electrification Landscape: A strong understanding of California’s Medium and Heavy-Duty (MHD) electrification initiatives, policies, and funding programs, with hands-on experience in the sector
• 5+ years of direct project management and project delivery experience preferably in the clean transportation or electric vehicles space. Proven experience in designing and executing projects, from conception through delivery, with a focus on meeting timelines, managing budgets, and achieving project goals
• Knowledge of the administration of voucher incentive programs or other grant related projects
• Excellent writing skills with report generation grant proposals and research development
• Exceptional presentation and communication skills
• Strong partnership development and stakeholder engagement skills
• Proven ability to synthesize large amounts of data into clear understandable language for stakeholders and other interested parties
• Background in working with government agencies or nonprofit organizations, demonstrating an ability to navigate complex regulatory environments and collaborate effectively with diverse stakeholders

Responsibilities

• Lead and Manage the Development of Policies and Procedures: Spearhead the development and maintenance of a comprehensive Policies and Procedures compendium for HVIP. Collate cross-program Standard Operating Procedures (SOPs) into a well-organized, audit-ready format to ensure operational consistency
• Manage Operational Communications: Oversee the creation and execution of content for HVIP Standard, Drayage, Transit, Ports, and ISEF programs, including newsletters, funding updates, policy briefings, and metrics reporting. Work closely with HVIP portfolio leaders to ensure program updates are communicated effectively to the appropriate stakeholders
• Voucher Applications: Review voucher applications regularly and evaluate exemption or extension requests on a case-by-case basis ensuring the smooth operation of the voucher incentive program
• Support Salesforce Development: Collaborate with the Salesforce team to support the design and improvement of voucher processing systems. Work on technical workflows related to fleet-initiated voucher requests, ensuring seamless integration with other processes
• Managing Programmatic Content and Deliverables: Work directly with HVIP portfolio leaders and the program team to plan and execute content for HVIP Standard, Drayage Set-Aside, Ports funding, Transit Set-Aside, and ISEF, aligning all communications with the direction of the HVIP Operations Deputy Director and coordination with the TORC Communications Deputy and Truck Fleet Engagement Deputy
• Translating Program Content into Technical Workflows: Convert program policies and content into clear, actionable workflows, integrating these processes into technical systems such as emails, forms, data management, and process automation. Ensure quality assurance standards are met across all communications and technical processes

Preferred Qualifications

• Experience with VIPs or Air Districts: Familiarity with the operations, policies, and funding programs associated with Vehicle Incentive Programs (VIPs) or Air Districts, and the ability to collaborate effectively within these frameworks
• Experience with MHD Dealers, Manufacturers, Fleets, and Infrastructure Providers: Hands-on experience working with Medium and Heavy-Duty (MHD) vehicle dealers, manufacturers, fleet operators, and infrastructure providers, with a strong understanding of the industry's needs, challenges, and opportunities

Benefits

• 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance
• Retirement plan with generous company contributions
• FSA for Health and Dependent Care
• 3 weeks of vacation time in the first year of employment
• 11 paid company holidays
• Paid sick time
• Paid family leave