Legal & Administrative Agent

Summary

Join the African Leadership University (ALU) as a Legal and Administrative Assistant, working remotely and contributing to the institution's mission of developing ethical and entrepreneurial leaders. You will provide crucial support to the Senior Legal Counsel within the Finance Department, impacting legal and financial decisions. Collaborate with various teams and external stakeholders, engaging in corporate governance, data privacy, and general legal tasks. This role offers opportunities for professional growth in a dynamic and flexible environment. Responsibilities include project management, legal research, drafting documents, and administrative support. The ideal candidate possesses a law degree, experience in relevant fields, and strong analytical and communication skills.

Requirements

• Law degree (completed or in final year)
• Some experience in the Legal, compliance, secretarial, risk audit and/or Data Protection field
• Excellent report and drafting skills
• Analytical and synthetic skills
• Strong legal research skills
• Project Management skills
• Tech savvy. At ease with Google Drive
• Fluent English written and spoken
• Good communication skills (verbal and in writing)
• High level of integrity and strong personal character
• Strong drive, engagement, proactive and passionate about responsible business conduct
• Ability to challenge ideas when required
• Able to plan and organise his/her work within the framework and time set by relevant stakeholders
• Highly focussed on timely delivery, precision and professional efficiency
• Proven interest in and ability to find areas of improvements and drive change within the scope of work at hand
• Discretion and confidentiality
• Proven team player with an operational focus
• Solution oriented and service minded
• Ability to develop efficient internal networks

Responsibilities

• Undertake relevant surveys and gap analysis, such as with respect to risk and governance and templates, policies, practices and processes
• Assist in devising and implementing a contract management process, filing system(s) and any other governance policies and procedures
• Assist in completing tasks as part of the Data Privacy Project for example, liaising and collecting information from departments across ALU, assisting in drafting and/or review of data maps, registers, standard operating procedures and policies and data processing related agreements etc
• Continuously support to assess and map the organisation’s Data Protection risks and in parallel, support management and other stakeholders in understanding and proactively managing Data Protection risks
• Assist in the project management and follow up of tasks as part of the implementation of the Data Privacy roadmap
• Assist in managing and operating the contract management and consent management tools
• Conduct legal research
• Assist in drafting of templates, policies and legal documents
• Monitor regulatory changes and inform relevant stakeholders
• Conduct relevant benchmarking
• Assist in procuring legal advice
• Assist in providing training
• Assist in following up with litigation and files with external legal
• Project manage pending and recurrent secretarial items as well as any designated projects for the team
• Follow through and assist in completion of administrative tasks, including insurance renewals and subscriptions
• Assist in drafting policies, manuals and procedures
• Support in organizing and archiving legal and finance team documents
• Act as a point of contact for ALU and secretarial service provider and third parties regarding secretarial/administrative matters (including banks, development boards, etc…)
• Assist with statutory filings and payments
• Conduct enquiries with authorities
• Effect minute taking and schedule meetings
• Collect and dispatch relevant correspondence received or served at ALU’s registered office

Preferred Qualifications

• Data Protection related education
• Written and spoken French

Benefits

Fully remote, unless based in Rwanda or Mauritius, in which case, hybrid working arrangements may apply