Legal Operations Paralegal

Summary

Join our legal team as a Legal Operations Paralegal and gain hands-on experience in a dynamic AI-focused MedTech environment. You will play a key role in optimizing legal processes, managing legal technology, and supporting the US & EU legal team's operational needs. Responsibilities include contract management in Ironclad and other CLM platforms, workflow management, providing training and support on Ironclad, reviewing and analyzing standard agreements, and ensuring proper corporate housekeeping. The position is fully remote (U.S. based) but requires extensive communication with stakeholders across multiple time zones. This role is perfect for organized, tech-savvy individuals interested in the intersection of law, technology, and business operations. Excellent communication skills in English are essential.

Requirements

• Familiarity with Ironclad and other Contract Lifecycle Management (CLM) cloud platforms
• Bachelor’s degree or higher in legal studies, or a related field or 4+ years of experience in lieu of a degree
• 2+ years of experience with Contract Lifecycle Management systems
• Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, partners, and vendors
• Demonstrates initiative, personal awareness, professionalism and integrity, and exercises the highest standards of confidentiality in all areas of performance
• Follows all local, state and federal laws concerning employment to include but not limited to: I-9, Harassment, EEOC, Civil rights and ADA
• Follows OSHA regulations, RadNet and site protocols, policies and procedures
• Follows HIPAA, compliance, privacy, safety and confidentiality standards at all times
• Practices universal safety precautions
• Promotes good public relations on the phone and in person
• Adapts and is willing to learn new tasks, methods, and systems
• Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines
• Consistently adheres to the time management policies and procedures
• Completes job responsibilities in a quality and timely manner

Responsibilities

• Upload, organize, and manage contracts, mostly in Ironclad, ensuring accuracy and proper categorization
• Assist in monitoring contract status, deadlines, and renewals (contract lifecycle management)
• Collaborate with the relevant teams to ensure contracts are properly archived and searchable in the system
• Facilitate approval and electronic signature processes within and outside of Ironclad, ensuring proper routing inside and outside the Company
• Ensure signed documents are appropriately filed and linked to relevant contracts or records in Ironclad
• Provide recommendations for improvements to contract building workflows in Ironclad
• In due course: designing workflows for standardized contracts and other documents. To this extent, the candidate will be expected to be comfortable with applying “If This Then That” logic to workflow designs
• Provide training sessions to co-workers on the use of Ironclad, including contract management workflows and best practices
• Develop quick-reference guides, training materials, and FAQs to assist team members in navigating Ironclad to be made accessible on the Portal
• Serve as a point of contact for account creation, questions and troubleshooting related to Ironclad
• Review and edit standard agreements, including confidentiality agreements (NDAs), consulting agreements and quotations, to ensure accuracy and alignment with company policies
• Flag and escalate any non-standard terms or provisions for further review by the legal team
• Maintain templates and provide recommendations for improvements to commonly used agreements
• Ensuring that corporate documentation for the DeepHealth entities are properly stored and kept up-to-date
• Updating to one archival system from numerous current systems (ie. Googledrive, OneDrive, etc.)

Preferred Qualifications

Familiarity with EU and UK corporate registrations would be helpful but not essential

Benefits

Hybrid preferred, fully remote possible for the right candidate, must be on East Coast