Legal Operations Manager

Summary

Join Hello Heart as their Legal Operations Manager and contribute to their mission of revolutionizing heart health care. Reporting to the Chief Legal Officer, you will be responsible for managing and scaling the company's legal systems and processes. This role requires experience with contract management systems, reporting, and maintaining documentation databases. You will draft and review internal communications, optimize contract lifecycle processes, and ensure legal documents are organized and accessible. Collaboration with the legal team to streamline operations and build insightful reports is crucial. The ideal candidate possesses a Bachelor's degree (preferred), 5+ years of relevant experience, and proficiency in legal tech tools like Ironclad and Asana.

Requirements

• Bachelor’s degree preferred
• 5+ years of experience in a paralegal, legal operations, and executive assistant role supporting legal teams
• Professional experience with scaling and automating legal systems, particularly in contract management, document tracking, and reporting systems
• Hands-on experience with tools like Ironclad, Asana, and other project or legal management platforms
• Meticulous attention to detail with strong organizational and project management skills
• Comfortable working with sensitive and confidential information
• Strong written and verbal communication skills
• Ability to collaborate cross-functionally and operate independently in a fast-paced environment

Responsibilities

• Draft and review internal communications, maintain accurate records, and assist with legal documentation and task management
• Own and optimize the contract lifecycle process (tracking, reminders, automation), primarily using Ironclad and other tools
• Ensure legal documents, policies, and information are organized, current, and easily accessible
• Partner with the Legal team to create and refine playbooks, workflows, templates, and scalable systems that streamline operations
• Build and maintain customized reports that offer insights and visibility into legal matters and contract performance