Legal Secretary/Executive Assistant

Summary

Join Sterlington, an international law firm, as a Senior Legal Executive Assistant working remotely to support US Eastern Time. This full-time, independent contractor role provides first-class service to partners and stakeholders, managing schedules, calendars, and travel. Responsibilities include supporting partner time tracking, drafting client engagement letters, document formatting, and ad-hoc research. You will ensure efficient and accurate completion of administrative tasks, prioritizing effectively and liaising with stakeholders. The ideal candidate possesses 8+ years of senior administrative support experience in a law firm, remote work experience, and fluency in English. Proficiency in MS Office, particularly Excel and Word, is essential.

Requirements

• 8+ years of senior administrative support experience in a Law Firm
• Remote working experience essential
• Fluent English (verbal and written communications)
• Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
• Calendar and inbox management, travel planning, and scheduling
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Ability to handle sensitive information confidentially
• Communicate effectively with Senior Managers/Partners and clients in a timely manner

Responsibilities

• Provide first-class service to our Partners and internal stakeholders
• Manage schedules, calendars and travel appointments
• Collaborate with other team members globally, dealing with varying communications from both internal and external parties
• Support Partner time tracking
• Draft client engagement letters
• Document formatting
• Use the task management system (tracking responsibilities)
• Conduct ad-hoc research to support partner projects
• Ensure all administrative tasks are completed quickly and accurately with an eye for detail
• Utilize your previous Law Firm experience in understanding the business to effectively prioritize, liaise with stakeholders, and help ensure the many goals are achieved