Legal Secretary/Executive Assistant

Summary

Join Sterlington, an international law firm, as a Senior Legal Executive Assistant working remotely to support US Eastern Time hours. This full-time, independent contractor role offers first-class support to partners and stakeholders, managing schedules, calendars, and travel. Responsibilities include partner time tracking, drafting client engagement letters, document formatting, task management, and ad-hoc research. You will ensure efficient and accurate completion of administrative tasks, leveraging law firm experience to prioritize and liaise with stakeholders. Compensation is based on experience and location. The position requires 8+ years of senior administrative support in a law firm, remote work experience, fluent English, MS Office proficiency, and strong organizational and communication skills.

Requirements

• 8+ years of senior administrative support experience in a Law Firm
• Remote working experience essential
• Fluent English (verbal and written communications)
• Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
• Calendar and inbox management, travel planning, and scheduling
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Ability to handle sensitive information confidentially
• Communicate effectively with Senior Managers/Partners and clients in a timely manner

Responsibilities

• Provide first-class service to Partners and internal stakeholders
• Manage schedules, calendars and travel appointments
• Collaborate with other team members globally, dealing with varying communications from both internal and external parties
• Support Partner time tracking
• Draft client engagement letters
• Document formatting
• Use the task management system (tracking responsibilities)
• Conduct ad-hoc research to support partner projects
• Ensure all administrative tasks are completed quickly and accurately with an eye for detail
• Utilize your previous Law Firm experience in understanding the business to effectively prioritize, liaise with stakeholders, and help ensure the many goals are achieved