Legal Secretary/Executive Assistant

Summary

Join Sterlington, a growing international law firm, as a Legal Secretary/Executive Assistant. This full-time, independent contractor role, supporting US Eastern Time, offers the opportunity to provide first-class service to partners and stakeholders. You will manage schedules, calendars, and travel, collaborate globally, and support partner time tracking, drafting client engagement letters, and document formatting. The ideal candidate possesses 5+ years of senior administrative support experience in a law firm, demonstrating proficiency in MS Office and excellent communication skills. Compensation is based on experience and location.

Requirements

• 5+ years of senior administrative support experience in a Law Firm
• Law firm experience
• Fluent English (verbal and written communications)
• Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
• Calendar and inbox management, travel planning, and scheduling
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Ability to handle sensitive information confidentially
• Communicate effectively with Senior Managers/Partners and clients in a timely manner

Responsibilities

• Provide first-class service to Partners and internal stakeholders
• Manage schedules, calendars and travel appointments
• Collaborate with other team members globally, dealing with varying communications from both internal and external parties
• Support Partner time tracking
• Draft client engagement letters
• Format documents
• Use the task management system (tracking responsibilities)
• Conduct ad-hoc research to support partner projects
• Ensure all administrative tasks are completed quickly and accurately with an eye for detail
• Prioritize tasks effectively
• Liaise with stakeholders
• Help ensure the many goals are achieved