Legal Secretary/Executive Assistant

Summary

Join Sterlington, a growing international law firm, as a Senior Legal Executive Assistant working remotely to support our US Eastern Time team. This full-time, independent contractor role requires 5+ years of senior administrative support experience in a law firm, including remote work experience. You will provide high-level support to partners and stakeholders, managing schedules, calendars, and travel. Responsibilities include partner time tracking, drafting client engagement letters, document formatting, and ad-hoc research. Proficiency in MS Office, particularly Excel and Word, is essential, along with excellent communication and organizational skills. The ideal candidate is detail-oriented, able to multitask, and comfortable handling sensitive information.

Requirements

• 5+ years of senior administrative support experience in a Law Firm
• Remote working experience essential
• Fluent English (verbal and written communications)
• Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
• Calendar and inbox management, travel planning, and scheduling
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Ability to handle sensitive information confidentially
• Communicate effectively with Senior Managers/Partners and clients in a timely manner

Responsibilities

• Provide a first-class service to our Partners and internal stakeholders, while managing schedules, calendars and travel appointments
• Collaborate with other team members globally, dealing with varying communications from both internal and external parties
• Support Partner time tracking, drafting client engagement letters, document formatting, using the task management system (tracking responsibilities) and ad-hoc research to support partner projects
• Ensure all administrative tasks are completed quickly and accurately with an eye for detail, utilizing your previous Law Firm experience in understanding the business to effectively prioritize, liaise with stakeholders, and help ensure the many goals are achieved